Background:
Informal Bids Received December 23, 2021 for I04777 – Approve an award to Environmental Sorbents LLC, in the total amount of $12,474.00 for the purchase of pedestal bases for school zone flashers for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Environmental Sorbents LLC, in the total amount of $12,474.00 for the purchase of pedestal bases for school zone flashers and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of eighty-one aluminum, pedestal bases for school zone flashers. These items will be held in the HPW warehouse and used to replace damaged bases as needed throughout the City.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Environmental Sorbents LLC has already received $49,373.84 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Eleven (11) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and three (3) bids were received as outlined below:
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Company
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Total Amount
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1. Environmental Sorbents LLC
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$12,474.00
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2. Mobo Trex, Inc.
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$12,960.00
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3. Decoulant, Inc.
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$14,614.83
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Environmental Sorbents LLC: Award on its overall low bid meeting specifications in the total amount of $12,474.00
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, the selected vendor is a certified DBE, MBE, and SBE vendor.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Environmental Sorbents LLC is a designated HHF company, and they were the successful awardee without the application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY22 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2022
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Out Years
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Total
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Houston Public Works
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$12,474.00
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$0.00
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$12,474.00
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