Background:
Emergency Purchase Order for E31144 – Approve payment to M.C. Dean, Inc. for the Houston Emergency Center uninterrupted power supply replacement for an amount not to exceed $2,350,000.00 for the General Services Department.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve payment to M.C. Dean, Inc. for the Houston Emergency Center uninterrupted power supply (UPS) replacement for an amount not to exceed $2,350,000.00 and that authorization be given to issue a purchase order.
The Chief Procurement Officer issued an emergency purchase order to M.C. Dean, Inc. on July 22, 2021, for an amount not to exceed $2,350.000.00 to provide labor, material, and equipment to replace the UPS and power distribution system located at the Houston Emergency Center (HEC). The HEC backup electrical system failed during weather-related events on July 3 and July 13, 2021. The HEC facility is critical, as it houses HPD and HFD call center dispatch operations, as well as regional training for 911. Through onsite response and further discovery, it has been determined that the existing backup electrical system requires replacement and upgrades, including the new UPS and power distribution equipment. The result will be to simplify the UPS and critical power distribution to create a robust, easy to maintain system while maximizing the use of existing infrastructure.
This recommendation is made pursuant to subsection 252.022(a)(3) of the Texas Local Government Code, which provides that " a procurement necessary because of unforeseen damage to public machinery, equipment, or other property” is exempt from the competitive requirements for purchases.
MWBE Participation:
This procurement is exempt from M/WBE subcontracting participation goal because the department utilized an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. No bids were solicited because these services were obtained through an emergency purchase order.
Fiscal Note:
Funding for this item is not included in the FY22 Adopted Budget. Therefore, a Fiscal Note is required as stated in the Financial Policies.
__________________________________ __________________________
Jerry Adams, Chief Procurement Officer Department Approval Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2022
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OUT YEARS
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TOTAL
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General Services Department
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$2,350,000.00
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$0.00
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$2,350,000.00
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