Formal Bids Received for S40-S25865 - Approve an award to Channelview Supply Company in an amount not to exceed $901,935.22 for Onan Generator OEM replacement parts & repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Channelview Supply Company on its low bid meeting specifications in an amount not to exceed $901,935.22 for Onan Generator OEM replacement parts and repair services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month period, with two one-year options. This award consists of various replacement parts that include but are not limited to oil filters, air filters, gaskets, hoses, flywheel assemblies, air cleaner assemblies, ignition coils, carburetors, cylinder block assemblies, O-rings, fuel pumps and exhaust manifolds. These parts will be used to repair ambulances citywide. The award includes a $57,211.50 labor component for the repair of equipment that cannot be performed by City personnel.
This project was advertised in accordance with the State of Texas bid laws. Three prospective bidders downloaded the solicitation document from SPD's e-bidding website and two bids were received as outlined below.
Channelview Supply Company: Award on its low bid for Group 1 Line Item Nos. 2 thru 6, 8, 9, 13 thru 15, 17, 18, 20 thru 23, 25 thru 33, 35 thru 40, 43, 44, 47, 49, 53 thru 55, 57, 61 thru 63, 65 thru 72, 74 thru 82, 85, 87 thru 91, 93 thru 101, 103, 104, 108, 113, 116 thru 118, 120, 122, 124 thru 134, 139, 141, 142, 144 thru 146, 148 thru 151, 158, 162, 170 thru 178, 180 thru 182, 184 thru 186, 189 thru 192; on its low bid meeting specification for Group 1, Line Item No. 12; on its sole bid for Group 1, Line Item Nos. 1, 10, 11, 16, 19, 24, 41, 42, 46, 50, 52, 56, 59, 60, 64, 73, 83, 84, 86, 92, 102, 105, 106, 107, 111, 112, 114, 115, 119, 123, 137, 138, 147, 152 thru 154, 159, 161, 163, 166, 172, 179, 183, 188 and 193 (various replacement parts to repair ambulances); and on its bid for Groups 2 and 3 (labor components) in an amount not to exceed $901,935.22.
Company Total Amount:
1. Channelview Supply Company $ 901,935.22
2. Frazer LTD $1,162,024.29
Group 1, Line Item No. 7 is not being awarded as it is discontinued. Group 1, Line Items Nos. 34, 45, 48, 51, 58, 109, 110, 121, 135, 136, 140, 143, 155 thru 157, 160, 164, 165, 167 thru 169 and 187 are not being awarded. These items will be purchased on an as needed basis.
This item will replace Emergency Purchase Order Item No. 13, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Channelview Supply Company does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Fleet Management Department
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$135,290.28
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$766,644.94
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$901,935.22
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