SPECIFIC EXPLANATION: The General Services Department (GSD) utilizes task order and job order contracts to facilitate minor architectural and engineering design services, mechanical, electrical and plumbing services, roof consulting services, construction, repairs, rehabilitations, or alterations of facilities for its client departments. Having these contracts in place allows the City to expedite smaller facility construction projects and can help the City respond quickly to emergency situations. Funds will be allocated to design task order contracts or construction job order contracts as work orders are issued. Accordingly, GSD recommends that City Council appropriate $4,185,000 for the TOC/JOC Program for professional and construction services for General Government, Library, Parks, Fire, Solid Waste, and Health Departments.
BACKGROUND: The TOC/JOC Program is funded through supplemental allocations from various departmental budgets or appropriations from various bond funds, up to the maximum contract amount, as departments identify projects and specific funding for each project. Fees for each TOC project are negotiated based upon the size and complexity of the tasks involved. JOC work orders are issued and approved in accordance with pre-described and pre-priced tasks as established by the R.S. Means Facilities Construction Cost Data book.
PROJECT LOCATIONS: Citywide
PROJECT DESCRIPTION: See attached list.
CIP FISCAL NOTE: There are no operating or maintenance costs related to the listed projects.
CAPITAL PROJECT INFORMATION: See attached Form As for a breakdown of capital costs.
PREVIOUS HISTORY AND PROJECT SCOPE:
TOC CONTRACTORS: Currently, GSD utilizes ten TOC contractors: Building Envelope Consultants, LLC (BEC); Zero/Six Consulting, LLC (ZeroSix); Collaborate Arch, LLC (Collaborate); English & Associates Architects, Inc. (English); Prozign, Inc. (Prozign); CSF Consulting, L.P. (CSF); Jaymark Engineering Corporation (Jaymark); Walter P. Moore and Associates, Inc. (WPM); Hunt & Hunt Engineering Corporation (Hunt&Hunt); and Infrastructure Associates, Inc. (Infrastructure).
On December 4, 2013, Ordinance No. 2013-1093, Council approved a professional roofing consultant services task order contract with BEC and ZeroSix, for a term of three years with two one-year renewal options. On December 18, 2013, Ordinance No. 2013-1201, Council approved an architectural services task order contract with Collaborate, English, and Prozign, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $1,500,000 with the exception of Collaborate, which is set at $2,000,000. On September 23, 2015, Ordinance No. 2015-901, Council approved an Ordinance increasing the maximum contract amount from $1,500,000 to $2,000,000 for the architectural services task order contract with Collaborate. On April 6, 2016, Ordinance 2016-0264, Council approved a professional engineering services task order contract with CSF, Jaymark, WPM, Hunt&Hunt, and Infrastructure, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $1,000,000.
JOC CONTRACTORS: Currently, GSD utilizes four JOC contractors. On June 17, 2015, Ordinance No. 2015-0610, Council awarded a job order contract to Jamail & Smith Construction, LP (Jamail); Kellogg Brown & Root LLC (KBR); Horizon International Group (Horizon); and P^2MG, LLC (P2MG) for a term of two-years with three one-year renewal options. Each contract has a maximum contract amount of $10,000,000.
M/WBE/SBE PARTICIPATION:
TOC CONTRACTORS: A 5.0% M/WBE goal has been established for BEC and ZeroSix contracts. Currently, BEC has achieved 23.49% participation, and ZeroSix has achieved 7.32% participation.
An 8.0% M/WBE goal has been established for Collaborate; English; Prozign; CSF; Jaymark; WPM; Hunt&Hunt; and Infrastructure contracts.
To date, Collaborate has achieved 41.88% participation; English has achieved 17.57% participation; and Prozign has achieved 7.17% participation. Due to the recent inception of the contracts for CSF, Jaymark, WPM, Hunt&Hunt, and Infrastructure, there is no M/WBE utilization to report at this time.
JOC CONTRACTORS: A 20% M/WBE/SBE goal has been established for each JOC contract. To date, Jamail has achieved 47.61% participation; KBR has achieved 18.90% participation; Horizon has achieved 18.97% participation; and P2MG has achieved 31.32% participation.
SM:RAV:JLN:JR:EA:ms
c: Marta Crinejo, Jacquelyn L. Nisby, Veronica Lizama, Michael Isermann, Luci Correa, Lisa Johnson, Benjamin Hernandez, Claudette Manning, John Middleton, Carter Roper, Mark Donovan, Humberto Bautista, Paul Marro, Steve Francis, Charlie Lee, Morris Scott, Calvin Curtis, James Reddington, Tiko Amador, Martha Leyva, Marco Sanchez, File.
Fiscal Note:
There is no estimated impact to the operating and maintenance costs as a result of this CIP project. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.