Formal Bids Received for S38-N25954 - Approve an award to Caldwell Country Automotive Partners, LLC d/b/a/ Caldwell Country Chevrolet, LLC in the total amount of $379,176.00 for the purchase of two runway friction tester trucks for the Houston Airport System.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Caldwell Country Automotive Partners, LLC. d/b/a Caldwell Country Chevrolet, LLC on its low bid in the total amount of $379,176.00 for the purchase of two runway friction tester trucks for the Houston Airport System and that authorization be given to issue a purchase order. The runway friction tester trucks per Federal Aviation Administration (FAA) will be used for pre and post rubber removal at all of the City's airports. The consequences of not having these units could cause rubber build up on runways creating hazardous aircraft landing conditions. The funding for these vehicles is included in the adopted FY17 Equipment Acquisition Plan.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and four bids were received as detailed below:
Company Amount
1. Caldwell Country Automotive Partners, LLC $379,176.00
d/b/a Caldwell Country Chevrolet, LLC
2. Caldwell Country Automotive Partners, LLC $379,604.00
d/b/a Caldwell Country Ford, LLC
3. Silsbee Ford, Inc. $379,770.00
4. Chastang Enterprises d/b/a Chastang's $383,706.00
Bayou City Ford
The cabs and chassis will come with a full five-year/60,000 mile warranty, and the bodies with a full two-year warranty on new equipment and will have a life expectancy of ten years or 100,000 miles. The runway friction tester trucks will be an addition to the Department's fleet.
MWBE Subcontracting:
MWBE Zero-Percentage Goal Document Approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) Ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this cases Caldwell Country Automotive Partners, LLC d/b/a Caldwell Country Chevrolet, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
"Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078."
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John J. Gillespie, Chief Procurement Officer Mario C. Diaz, Director
Finance/Strategic Procurement Division Houston Airport System