Sole Source for S19-L25863 - Approve an ordinance awarding a sole source contract for an x-ray screening system maintenance agreement to Rapiscan Systems, Inc., in an amount not to exceed $344,605.00 for the General Services Department.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a sole source contract for three-years, with two one-year options to Rapiscan Systems, Inc. in an amount not to exceed $344,605.00 for an x-ray screening system maintenance agreement for the General Services Department.
The scope of work requires the contractor to provide all equipment, labor, materials, parts, tools, supervision and transportation necessary to maintain in optimal operating condition fourteen x-ray scanning units, located at various locations within the City. Under the maintenance agreement, the Contractor shall be responsible for performing annual preventative maintenance and state required radiation inspections on the units. Also, in the event of equipment failure, the contractor will be required to diagnose the root cause of the failure and perform the necessary repairs, including removing and replacing parts and hardware, as required.
Rapiscan Systems, Inc. is the sole source provider and exclusive manufacturer of the x-ray scanning units. Additionally, Rapiscan Systems, Inc. is the only representative to sell and maintain the hardware, software and associated equipment of the x-ray scanning units.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's 'Hire Houston First' (HHF) Ordinance that promotes economic opportunity for Houston businesses and supports job creation. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as states in the Financial Policy Ord. 2014-1078.
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_______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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General Services
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$68,921.00
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$275,684.00
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$344,605.00
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