Formal Bids Received for S40-S26010 - Approve an award to J. Davis Automotive Group, Inc. dba Gulfgate Dodge Chrysler Jeep, Inc. in an amount not to exceed $1,128,597.00 for Chrysler original equipment manufacturer (OEM) replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to J. Davis Automotive Group, Inc. dba Gulfgate Dodge Chrysler Jeep, Inc.on its low bid in an amount not to exceed $1,128,597.00 for Chrysler OEM replacement parts and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year options. This award consists of Chrysler OEM replacement parts and repair services to be used by the FMD to repair City vehicles. The award also includes a $378,192.00 labor component for the repair of equipment that cannot be performed by City personnel.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price is the bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
The project was advertised in accordance with the State of Texas Bid Laws. Six prospective bidders downloaded the solicitation document from SPD's e-bidding website and four bids were received.
J. Davis Automotive Group, Inc. dba Gulfgate Dodge Chrysler Jeep Inc.: Award on its low bid for Group Nos. 1 through 8 (Chrysler replacement parts price list that consists of but is not limited to brake rotors, tensioners, AC compressors, and actuators; mechanical, bodywork, and framework labor; paint and material, and refinishing services; and labor for miscellaneous materials in an amount not to exceed $1,128,597.00.
Company Sample Pricing & Line Item
1. J. Davis Automotive Group, Inc. $381,378.21
dba Gulfgate Dodge Chrysler Jeep, Inc.
2. Finnegan Chrysler Jeep Dodge $424,816.44
3. Da Boyz Automotive $458,815.57
4. Houston Mac Haik Dodge Chrysler $565,368.88
Jeep Ltd.
This item will replace Emergency Purchase Order Item No. 3, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, J. Davis Automotive Group, Inc. dba Gulfgate Dodge Chrysler Jeep Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY 2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
_______________________________________ _____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY 17
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Out Years
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Total
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Fleet Management
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$225,717.80
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$902,879.20
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$1,128,597.00
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