Formal Bids Received for S40-S25795 - Approve an award to Fire Pump Specialty in an amount not to exceed $2,017,760.00 for Hale fire pump replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Fire Pump Specialty on its low bid in an amount not to exceed $2,017,760.00 for Hale fire pump replacement parts and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year options. The award consists of Hale fire pump replacement parts and repair services to be used by the FMD to repair fire department equipment. The award also includes a $317,760.00 labor component for the repair of equipment that cannot be performed by City personnel.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and two bids were received as outlined below.
Fire Pump Specialty: Award on its low bid for Group Nos. 1 and 2 (Hale price list which consists of but is not limited to gear box cover gaskets, foam flow sensor meters, Q gaskets and O-ring kits, and USP power shift kits; and labor) in an amount not to exceed $2,017,760.00.
Company Sample Pricing & Line Item
1. Fire Pump Specialty $328,120.13
2. Metro Fire Apparatus Specialists, Inc. $401,365.89
This item will replace Emergency Purchase Order Item No. 4, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Fire Pump Specialty does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY 2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
_______________________________________ _____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY 17 |
Out Years |
Total |
| Fleet Management |
$403,552.00 |
$1,614,208.00 |
$2,017,760.00 |