SUBJECT: Additional Appropriation to the Advanced Funding Agreement between the City of Houston and Texas Department of Transportation (TxDOT) for the Construction of the White Heather Street and Storm Sewer Improvements; Segment Two. WBS No. M-000262-0002-7
RECOMMENDATION: Approve an ordinance appropriating additional funds to the Advanced Funding Agreement between the City of Houston and TxDOT.
PROJECT NOTICE/JUSTIFICATION: On April 28, 2006 the Metropolitan Planning Organization passed Amendment 82 to the Transportation Improvement Program, which authorized Texas Department of Transportation (TxDOT) to undertake and complete a highway improvement described as the White Heather Street and Storm Sewer Improvements. The White Heather Street and Storm Sewer Improvements project was divided into four segments. Federal funds have been allocated for the construction of Segment One and Segment Two. The project was let for construction by the City of Houston in May 2008.
DESCRIPTION: The project provided for paving and storm drainage improvements throughout the project area which will improve local mobility in all weather conditions. Improvements included new/upsized storm sewers and inlets, new paving with grades to provide better drainage, and some replacement of underground utilities.
LOCATION: Segment Two is bound by Bathurst on the East, White Heather on the West, Sims Bayou on the North and West Fuqua on the South and is located in Key Map Grid 572N and 572S.
SCOPE OF THE AGREEMENT: The City entered into an Advance Funding Agreement with TxDOT for this project under Ordinance No. 2007-0510 on April 25, 2007 and appropriated $18,900.00 for the review cost. Per the Advance Funding Agreement, the City would manage the design, advertisement, bid and award of the construction contract with TxDOT’s approval. The City was also responsible for 20% of the construction and design review costs, and 100% of the utility adjustment/relocation costs.
TxDOT was responsible for securing the Federal funding required for the construction. TxDOT also audited the project and provided construction oversight. On October 15, 2008 under Ordinance No. 2008-0917, City Council appropriated $47,240.00, $44,990.20 for construction oversight costs and $2,249.80 for CIP Cost Recovery. This project has been completed and accepted by TxDOT. TxDOT has submitted a Statement of Cost requesting the City to remit an additional $51,593.72.
ESTIMATED FISCAL OPERATING IMPACT:
No significant Fiscal Operating Impact is anticipated as a result of this project.
ACTION RECOMMENDED: It is recommended that City Council adopt an ordinance approving an additional appropriation of $51,593.72 for the City’s cost participation.
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Dale A. Rudick, P.E., Director
Department of Public Works and Engineering