ORDINANCE appropriating $210,000.00 out of Street & Traffic Control and Storm Drainage DDSRF as an additional appropriation to Professional Engineering Services Contract between the City of Houston and SES HORIZON CONSULTING ENGINEERS, INC for Local Drainage Project Design Work Orders (Approved by Ordinance No. 2013-0033, as amended); providing funding for CIP Cost Recovery relating to construction of facilities financed by the Street & Traffic  Control and Storm Drainage DDSRF

SUBJECT:    Additional Appropriation to Professional Engineering Services Contract between the City and SES Horizon Consulting Engineers, Inc., for Local Drainage Project Design Work Orders. WBS No. M-000126-0078-3

RECOMMENDATION: (Summary) Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with SES Horizon Consulting Engineers, Inc.

PROJECT NOTICE/JUSTIFICATION:  This program is part of the Capital Improvement Plan (CIP) and is required to preserve, repair, rehabilitate, or reconstruct the storm water drainage asset to such a condition that it may be effectively used for its designed functional purpose.

DESCRIPTION/SCOPE:  This City-wide program provides professional engineering services to resolve localized storm water drainage problems that have been nominated by Street and Drainage Division. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.

LOCATION:  The project location and limit will be established by each work order.

PREVIOUS HISTORY AND SCOPE:  City Council approved the original Contract on January 16, 2013, under Ordinance No. 2013-0033. The contract was supplemented by Council on March 25, 2015, under Ordinance No. 2015-0236. The scope of services under the Original Contract consisted of professional engineering services for Local Drainage Project work orders. Under this Contract, the Consultant completed engineering investigations and design for eight (8) work orders.

SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE:  The requested additional appropriation will accomplish the following tasks: Phase I Preliminary Design Basic and Additional Services, Phase II Final Design Basic and Additional Services, and Phase III Construction Phase Services, as defined by each work order. The Basic and Additional Services fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a lump sum or a reimbursable basis with authorization not-to-exceed the agreed amount.

The total requested appropriation is $210,000.00 to be appropriated as follows: $175,000.00 for contract services and $35,000.00 for CIP Cost Recovery.

PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Consultant provides health benefits to eligible employees in compliance with City policy.

M/WBE PARTICIPATION:  The M/WBE goal established for this project is 15.00%. The original Contract amount and subsequent appropriations totals $600,000.00. The consultant has been paid $596,832.38 (99.47%) to date. Of this amount, $99,185.20 (16.62%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $775,000.00. The Consultant previously satisfied the M/WBE goal established for this project:

ESTIMATED FISCAL OPERATING IMPACT: 

_______________________________

Dale A. Rudick, P.E., Director

Department of Public Works and Engineering

Ordinance # 2013-0033         01/16/2013

$210,000.00 from Fund No. 4042 – Street & Traffic Control and Storm Drainage DDSRF.

Original and subsequent (previous) appropriations of $692,000.00 from Fund No. 4042 – Street & Traffic Control and Storm Drainage DDSRF.

Ravi Kaleyatodi, P.E., CPM

Senior Assistant Director Engineering Branch

(832) 395-2326