SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City and S&B Infrastructure Ltd. for Unserved Areas of Golden Glade Estates Subdivision.
WBS No. R-000801-0016-3
RECOMMENDATION: (Summary) Approve an ordinance for an additional appropriation of funds to the Professional Engineering Services Contract with S&B Infrastructure Ltd.
PROJECT NOTICE/JUSTIFICATION: This project is part of the City’s program to provide sanitary sewer to unserved areas within the city limits. This program is required to meet the needs of protecting the water quality of the City of Houston Surface Water Supply and of promoting residential development in current unserved City neighborhoods.
DESCRIPTION/SCOPE: This project consists of evaluation and design services to provide sanitary sewer service to the Golden Glades Estates Subdivision.
LOCATION: This project is generally bounded by Scarlet Drive on the north, South Acres Drive on the south, Mykawa Road on the east and Salinsky Ditch on the west. The project is located in Key Map Grid 574G.
PREVIOUS HISTORY AND SCOPE: City Council approved the original Contract on April 16, 2008, under Ordinance No. 2008-0320. An additional appropriation was approved by City Council on March 27, 2013, under Ordinance No. 2013-0269. The scope of services under the Original Contract consisted of Basic Services (Phase I – Preliminary Design, Phase II – Final Design and Phase III – Construction Phase Services) and various Additional Services such as topographic surveying and geotechnical investigation. Under this Contract, the Consultant completed the assignments of evaluating and recommending design and construction of sanitary sewer mains and a new wastewater lift station to the unserved areas of Golden Glade Estates Subdivision. Construction was recommended in two packages. Package 1 was for sanitary sewer mains and the new wastewater lift station west of Salinsky Ditch within Golden Glade Estates Subdivision. Package 2 was for sanitary sewer mains east of Salinsky Ditch within Golden Glade Estates Subdivision. Funding for this Contract was established when the original Contract was approved, but the entire amount of funding was not appropriated for the design of Package 2; therefore, City Council approved the first additional appropriation. The Consultant completed design of the new wastewater lift station and the sanitary sewer mains west of Salinsky Ditch, and construction was completed. In October 2014, the Consultant completed design of the sanitary sewer mains east of Salinsky Ditch. The project was then put on hold to compose administrative procedures to connect residents’ service lines to the sewer mains and to abandon the septic tanks. At the completion of the administrative procedures, time had elapsed such that updates to drawings and the project manual were necessary. Additional funds are needed to complete the additional proposed services.
SCOPE OF THIS SUPPLEMENT AND FEE: The requested additional appropriation will accomplish the following tasks: (1) Updates to the final drawings to obtain approval and signatures from CenterPoint Energy, AT&T and Harris County Flood Control District, (2) updates to the project manual, and (3) Phase III – Construction Phase Services. The amount of $39,370.00 is budgeted as Basic Services Fee computed by lump sum. Certain other Additional Services are also proposed to be paid as lump sum or on a reimbursable basis. The Additional Services are currently anticipated to include an environmental site assessment and reproduction services, which comprise the bulk of the funds. The total Additional Services Fee under the additional appropriation is $4,817.00.
The total requested appropriation is $50,815.00 to be appropriated as follows: $44,187.00 for contract services and $6,628.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Consultant provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original Contract amount and subsequent appropriation totals $1,102,405.00. The consultant has been paid $1,054,730.15 (95.68%) to date. Of this amount, $322,248.58 (30.55%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,146,592.00. The Consultant previously met the M/WBE goal:
Name of Firms Work Description Amount % of Total Contract
Paid Prior MWBE Commitment $322,248.58 28.10%
ESTIMATED FISCAL OPERATING IMPACT:
No significant Fiscal Operating impact is anticipated as a result of this project.
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Dale A. Rudick, P.E., Director
Department of Public Works and Engineering