ORDINANCE awarding contract to MAIN LANE INDUSTRIES, LTD. for Concrete Panel Replacement for City streets for the Department of Public Works & Engineering; setting a deadline for the bidder’s execution of the contract and delivery of all bonds, insurance, and other required contract documents to the City; holding the bidder in default if it fails to meet the deadlines; setting a maximum contract amount - 4 Years with one option year - $8,833,742.60 - Dedicated Drainage & Street Renewal Fund

Formal Bids Received for S63-C25769 – Approve an Ordinance awarding a contract to Main Lane Industries, Ltd for a total amount not to exceed $8,833,742.60 for Concrete Panel Replacement for City Streets for the Department of Public Works and Engineering.

SPECIFIC EXPLANATION:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a four-year contract with one option year to extend, for a total of five-year term to Main Lane Industries, Ltd. (quadrants 1 and 2) on its low bid not to exceed $8,833,742.60 for concrete panel replacement for city streets for the Department of Public Works and Engineering. The Chief Procurement Officer may terminate this contract at any time upon 30-days written notice to the contractors.

This project was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-six prospective bidders downloaded the solicitation document from SPD’s e-bidding website and ten bids were received as detailed below:

Quadrant 1 – Northeast

Quadrant 2 – Northwest

The scope of work requires the contractors to provide all labor, materials, equipment, tools, permits, supervision and transportation necessary to provide concrete panel replacement for city streets and shall be required to comply with all the City of Houston Building Codes, City of Houston Construction Standard Specifications and Construction Standard Details. The work order contracts will assist PW&E in repairing city streets, including driveways, wheelchair ramps, walkways, including street paving to ensure safe and secure street surfaces. Materials and workmanship for this project are warranted for one year upon completion and acceptance of each work order.

MBE and WBE Subcontracting:
This invitation to bid was issued as a goal-oriented contract with a 23% MBE and an 11% WBE participation level.

Main Lane Industries, Ltd. designated the below-named companies as its MBE and WBE subcontractors.

The Office of Business Opportunity will monitor this contract.

Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed contractor does not meet the requirements of Hire Houston First; no Hire Houston First firms were within three percent.

Pay or Play:
The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits for employees of City contractors. In this case, Main Lane Industries, LTD. provides health benefits to eligible employees in compliance with City policy.

Fiscal Note:
Funding for this item is included in the FY 2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.

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John J. Gillespie, Chief Procurement Officer                   Department Approval Authority Signature

Finance/Strategic Procurement Division

Estimated Spending Authority: