S49-H26035 - Approve the purchase of equipment and installation services for the Public Safety Video Initiative through the Texas Department of Information Resources for the Mayor’s Office of Public Safety and Homeland Security.
SPECIFIC EXPLANATION:
The Director of the Mayor’s Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve the purchase of equipment and installation services for the Public Safety Video Initiative through the Texas Department of Information Resources in the total amount of $888,640.76 (Teksys, Inc. - $447,675.44 and Preferred Technologies, LLC - $440,965.32) and contingencies (10% for unseen changes within the scope of work) in the amount of $88,864.08 for a total amount not to exceed $977,504.84 for the Mayor's Office of Public Safety and Homeland Security and that authorization be given to issue purchase orders, as necessary, to DIR GO-Direct vendors Teksys, Inc. and Preferred Technologies, LLC.
The Public Safety Video Initiative is a project administered by the Mayor's Office of Public Safety and Homeland Security and funded by grants from the U.S. Department of Homeland Security. This is the tenth year of grant funding to fully fund this project.
The current phase of this successful effort is focused on increasing the visibility to regional public safety personnel in the NRG Park area, Texas Medical Center and Downtown Houston in preparation for the Super Bowl.
Verizon Wireless has installed mounting poles throughout the NRG Park facility and fiber connectivity between the poles and the NRG Center facility to allow the City to bring the new cameras into the existing network there. Rooftop cameras over Main Street in the Texas Medical Center will be added to expand coverage in that area and aid in the management of EMS traffic in and out of the major trauma centers in the event of a critical incident. Cameras are being added to the roof of the Hilton of the Americas in downtown Houston to increase visibility to the south and east.
The scope of work requires the contractor to provide all labor, equipment, materials, supplies, tools, instrumentation and supervision.
The services will include materials to provide power and network connectivity for the new locations at each location. This procurement will include cameras, radios, antennas and network hardware as well as services needed to complete the installation of public safety cameras and wireless devices.
The approved purchases also include replacement camera inventory to ensure any failed cameras in critical locations can be immediately replaced. Given the age of the system, cameras have aged and will need replacing upon failure. It also contains technical services to operate and maintain the Public Safety Video System’s IT infrastructure, video applications and cameras.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
MWBE Participation:
The contracts between the Texas Department of Information Resources and its vendors do not require an M/WBE goal; however, Teksys, Inc. and Preferred Technologies, LLC are certified M/WBE vendors.
Fiscal Note:
Funding for this item is included in the FY 2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division