Sole Bid Received for S40-S25951 - Approve an award to McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Co. in an amount not to exceed $4,535,775.00 for refuse body replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Co. on its sole bid in an amount not to exceed $4,535,775.00 for McNeilus refuse body replacement parts and repair services for the Fleet management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six (36) month term with two (2) one (1) year options. This award consists of a price list and line items for various McNeilus refuse truck and body replacement parts, which include; but are not limited to cylinders, valves, filters, bumpers, door rails, door panel protectors, seat axles, retro-fit kits, idler arms, switches, joystick handles and coils. These materials will be used by the FMD to repair and maintain McNeilus refuse truck bodies citywide. This award also includes a $485,775.00 labor component for the repair of equipment that cannot be repaired by the City personnel.
This project was advertised in accordance with the requirements of the State of Texas Bid Laws. Six prospective bidders downloaded the solicitation document from SPD's e-bidding website and one bid was received. McNeilus Truck & Manufacturing is the sole distributor and service provider for McNeilus parts for the Houston area and the surrounding counties.
M/WBE Subcontracting:
This bid was issued with a 3% goal for M/WBE participation. McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Co. has designated the below-named company as its certified MWBE subcontractor.
Company Type of Work Dollar Amount
5M Rope & Supply, LLC Provide Miscellaneous Hardware $135,000.00
This award will be monitored by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Company does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, No Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
_____________________________________ ____________________________________
John J. Gillespie, Chief Procurement Officer Departmental Approval Authority Signature
Finance/Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY17 |
Out Years |
Total |
| Fleet Management |
$900,000.00 |
$3,635,775.00 |
$4,535,775.00 |