S19-N26022 - Approve the sole source purchase for the repair of a Spartan fire ladder truck from Metro Fire Apparatus Specialists, Inc., in an amount not to exceed $123,229.37 for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase of a ladder truck repair service in the total amount of $98,583.50 and contingencies (25% for unforeseen changes within the scope of work) in the amount of $24,645.87 for a total amount not to exceed $123,229.37 for the Fleet Management Department, and that authorization be given to issue a purchase order to Metro Fire Apparatus Specialists, Inc. This repair service is needed to return ladder truck #43281, which is assigned to Fire Station No. 46, located at 3902 Corder Street, to functional status.
Metro Fire Apparatus Specialists, Inc. is the only authorized repair facility for the repair of Spartan emergency response vehicles in the State of Texas.
On April 29, 2016, the aerial ladder of this fire truck hit the power lines at Fire Station No. 46, causing substantial damage to the aerial device and associated components. The scope of work requires the contractor to furnish all labor, materials, parts, components and equipment to repair the damages caused by the accident. This service will include, but is limited to, removing and replacing with new parts, all damaged components of the monitor assembly, preconnect assembly, waterway assembly, retractable monitor assembly, flood light assembly, lifting eye assembly and ladder components. In addition, subsequent to the repairs, the contractor will be required to prime and paint the damaged portion of the ladder truck. The repairs will take approximately 8-weeks after all parts arrive for a total of 24-weeks to complete and will be fully warranted for one year. The approximate replacement cost of a new ladder truck is $1,000,000.00 and the vehicle has a useful life of 15 years.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's 'Hire Houston First' (HHF) Ordinance that promotes economic opportunity for Houston businesses and supports job creation. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as states in the Financial Policy Ord. 2014-1078.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division