ORDINANCE appropriating $480,000.00 out of Street & Traffic Control and Storm Drainage DDSRF as an additional appropriation to Professional Engineering Services Contract between the City of Houston and LJA ENGINEERING, INC for Local Drainage Projects Negotiated Work Orders (Approved by Ordinance No. 2012-0027, as amended); providing funding for CIP Cost Recovery relating to construction of facilities financed by the Street & Traffic Control and Storm Drainage DDSRF

SUBJECT:  Additional Appropriation to Professional Engineering Services Contract between the City and LJA Engineering, Inc., for Local Drainage Project Negotiated Design Work Orders, WBS No. M-000126-0072-3.

RECOMMENDATION: (Summary)  Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with LJA Engineering, Inc.

PROJECT NOTICE/JUSTIFICATION:  This program is part of the Capital Improvement Plan (CIP) and is required to preserve, repair, rehabilitate, or reconstruct the storm water drainage asset to such a condition that it may be effectively used for its designated functional purpose.

DESCRIPTION/SCOPE:  This City-wide program provides professional engineering services to resolve localized storm water drainage problems that have been nominated by Street and Drainage Division. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.

LOCATION:  The project location and limit will be established by each work order.

PREVIOUS HISTORY AND SCOPE:  City Council approved the original Contract on March 21, 2012, under Ordinance No. 2012-0227. The contract was supplemented by Council on January 29, 2014, under Ordinance No. 2014-0061 and on May 6, 2015, under Ordinance No. 2015-0404. The scope of services under the Original Contract consisted of professional engineering services for Local Drainage Project work orders. Under this Contract, the Consultant completed engineering investigations and design for various work orders.

SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE:  The requested additional appropriation will accomplish the following tasks: Phase I Preliminary Design Basic and Additional Services, Phase II Final Design Basic and Additional Services, and Phase III Construction Phase Services, as defined by each work order. The Basic and Additional Services fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a lump sum or a reimbursable basis with authorization not-to-exceed the agreed amount.

The total requested appropriation is $480,000.00 to be appropriated as follows: $400,000.00 for contract services and $80,000.00 for CIP Cost Recovery.

PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Consultant provides health benefits to eligible employees in compliance with City policy.

M/WBE PARTICIPATION: The M/WBE goal established for this project is 15.00%. The original Contract amount and subsequent appropriations totals $800,000.00. The consultant has been paid $737,642.78 (92.21%) to date. Of this amount, $164,627.00 (22.32%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,200,000.00. The Consultant has met the M/WBE goal.

ESTIMATED FISCAL OPERATING IMPACT: 

No significant Fiscal Operating impact is anticipated as a result of this project. 

_________________________________

Dale A. Rudick, P.E. Director

Department of Public Works and Engineering

Ordinance 2015-0404, dated 05/06/2015

Ordinance 2014-0061, dated 01/29/2014

Ordinance 2012-0027, dated 03/21/2012

$480,000.00 from Fund No. 4042 - Street & Traffic Control and Storm Drainage DDSRF.

Ravi Kaleyatodi, P.E., CPM

Phone: (832) 395-2326