Sole Bid Received for S06-S25779 – Approve an award to 216 Resources, Inc. in an amount not to exceed $493,000.00 for sand, washed gravel, and stabilized cement for the Department of Public Works and Engineering.
SPECIFIC EXPLANATION:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that City Council approve an award to 216 Resources, Inc. on its sole bid in an amount not to exceed $493,000.00 for sand, washed gravel, and stabilized cement for the Department of Public Works and Engineering (PWE). It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. This award consists of approximately 250 tons of torpedo sand, 8,500 tons of stabilized cement, and 3,000 tons of washed gravel to be used by the PWE's Street and Drainage Division to stabilize the banks during bridge reconstruction projects, to repair erosions around and under the bridges, and for various street maintenance projects.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Seven prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received. Subsequent to receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to the Invitation to Bid. Prospective bidders advised that their company did not supply these types of products or did not provide a response.
M/WBE Subcontracting:
This bid was issued with a 6% goal for M/WBE participation. 216 Resources was able to find 5% M/WBE participation and submitted the "Good Faith Efforts" to the Office Of Business Opportunity. The Office of Business Opportunity accepted their "Good Faith Efforts" and approved for the project to be awarded with the 5% participation as requested. 216 Resources, Inc. has designated the below-named companies as its certified M/WBE subcontractors:
|
Company
|
Type of Work
|
Dollar Amount
|
Percentage
|
|
F. S. Garza
|
Trucking, Office Supplies
|
$14,790.00
|
3%
|
|
Tejas Office Products, Inc.
|
Trucking, Office Supplies
|
$ 9,860.00
|
2%
|
Hire Houston First:
The proposed award requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, 216 Resources, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Ord. 2014-1078.
|
_________________________________________
|
____________________________________
|
|
John J. Gillespie, Chief Procurement Officer
|
Department Approving Authority Signature
|
|
Finance/Strategic Procurement Division
|
|
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY17
|
Out Years
|
Total
|
|
Public Works & Engineering
|
$103,000.00
|
$390,000.00
|
$493,000.00
|