Formal Bids Received for S40-S25929 - Approve an award to Reliable Transmission Service-Texas, LLC in an amount not to exceed $1,113,659.00 for Allison rebuilt transmissions, repair parts, and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Reliable Transmission Service-Texas, LLC on its low overall bid meeting specifications in an amount not to exceed $1,113,659.00 for Allison rebuilt transmissions, repair parts, and repair services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year (1) options. The award consists of Allison rebuilt transmissions, repair parts, and repair services to be used by the Fleet Management Department. This award also includes a $370,925.00 labor component for the repair of equipment that cannot be performed by City personnel.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price is the bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
The project was advertised in accordance with the State of Texas Bid Laws. Six prospective bidders downloaded the solicitation document from SPD's e-bidding website and four bids were received.
Reliable Transmission Service-Texas, LLC: Award on its low overall bid meeting specifications for Groups 1, 2, and 3 in an amount not to exceed $1,113,659.00.
Company Sample Pricing & Line Item
1. Reliable Transmission Service-Texas LLC $748,037.95
2. Industrial Transmission Solutions $778,256.43
3. Stewart & Stevenson Power Products $899,935.00
4. Copeland International, Inc. $913,870.76
This item will replace Emergency Purchase Order Item No. 1, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This proposed award requires compliance with the City's "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Reliable Transmission Service-Texas, LLC is a designated HHF company, but was the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY17 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
_______________________________________ ____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY 17 |
Out Years |
Total |
| Fleet Management |
$222,731.80 |
$890,927.20 |
$1,113,659.00 |