S12-L23945-A1 - Approve an amending ordinance authorizing a first amendment to Contract No. 4600011210 to add an emergency diesel fuel supply provision and extend the contract term from September 22, 2016 to September 22, 2017 for the contract between the City of Houston and Motiva Enterprises, LLC for the purchase for low emission diesel fuel for the City of Houston.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance authorizing a first amendment to the contract between the City of Houston and Motiva Enterprises, LLC to add an emergency diesel fuel supply provision and extend the contract term from September 22, 2016 to September 22, 2017 for the purchase for low emission diesel fuel.
This contract was awarded on September 20, 2011, by Ordinance No. 2011-0826, for a three-year term with two one-year automatic renewal options in an amount not to exceed $47,425,000.00. Expenditures as of August 1, 2016 totaled $40,371,518.91. No additional funding is required.
The scope of services requires the contractor to provide all supervision, labor, tools, equipment, permits, insurance and fueling terminal access necessary to supply, as ordered, low emission diesel fuel to support the City’s daily fleet operations. The scope of services also guarantee the City or its assignees “emergency” diesel fuel access, up to 40,000 gallons per day, if the State of Texas, Governor of Texas or Mayor of Houston proclaims/declares any part of the City in a state of emergency under the Texas Government Code, Chapter 433 and 418.
M/WBE Subcontracting:
M/WE Zero-Percentage Goal Document Approved by the Office of Business Opportunity.
____________________________________ ____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division