SUBJECT: Accept Work for FY 10 Water Distribution System Rehabilitation and Renewal, WBS No. S-000MAO-0005-4, File No. WA 10873-05.
RECOMMENDATION: (Summary) Pass a motion to approve the final contract amount of $739,212.63, which is 29.08% under the original contract amount, accept the work, and authorize final payment.
PROJECT NOTICE/JUSTIFICATION: Under this project, the contractor provided for the on-call repair of water lines up to 16-inches in diameter in the distribution system on an emergency basis throughout the City.
DESCRIPTION/SCOPE: This project consisted of the repair, improvement and/or new installation of main water lines and service lines. The main lines ranged in diameter up to 16 inches and the water service line ranged in size from ¾-inch to 2-inches in diameter. The contract was awarded to Statewide Services, Inc. with an original contract amount $1,042,330.40. The Notice to Proceed date was 07/07/2010 and the contract duration for this project was 365 calendar days.
LOCATION: The work performed under the contract included all locations within all the Council Districts.
CONTRACT COMPLETION AND COST: The Contractor, Statewide Services Inc. has completed the work orders issued to them. The final cost of the project, including overrun and underrun of estimated bid quantities and previously approved Change Orders No. 1 and No. 2 is $739,212.63, a decrease of $303,117.77 or 29.08% under the original contract amount. The contract was not closed in a timely manner because the contractor Statewide Services did not meet certain contract requirements. Several attempts were made to contact the contractor to resolve the pending issues with no response. The contract expired on July 7, 2011. Due to failure of the contractor to meet contractual requirements, the Surety company Washington International Insurance Company took over the contract and will receive the remaining contract funds.
M/WBE PARTICIPATION: The MWBE goal for this project was 21%. According to the Office of Business Opportunity, the actual participation was 24.21 %. The contractor was awarded a “Satisfactory” rating.