S17-H25970 - Approve spending authority for the purchase of a three year Microsoft Enterprise Agreement and Server Cloud Enrollment licenses and maintenance in an amount not to exceed $2,651,250.75 for the Houston Airport System.
Specific Explanation:
The Director of Houston Airport System and the Chief Procurement Officer recommend that City Council approve spending authority for the purchase of a three year agreement for Microsoft Enterprise Agreement and Server Cloud Enrollment licenses and maintenance in an amount not to exceed $2,651,250.75 through Texas Department of Information Resources (DIR) for the Houston Airport System (HAS) and that authorization be given to issue purchase orders, as necessary, to DIR Go-Direct vendor and authorized Microsoft Reseller, SHI Government Solutions, Inc.
The HAS Microsoft Enterprise Agreement (EA) covers volume licensing for Windows operating system, Office applications (i.e. Word, Excel, Powerpoint, etc.), Skype, Office 365 (email), Sharepoint, Power BI (Business Intelligence), client administration and platform security tools. The EA also provides software assurance, access to the most current version of all applications, planning services, end-user and technical training. Software covered by the EA may be utilized in the Microsoft cloud, on premise, or a combination of both.
The Server Cloud Enrollment (SCE) covers volume licensing for server operating systems, System Center, SQL database licenses, Sharepoint server, Data center administration, and Azure, which is Microsoft’s infrastructure-as-a-service platform. Microsoft System Center is a vital management component that allows proactive monitoring of performance, maintenance of servers in optimal condition and permits virtualization of a large portion of the physical server environment, thereby reducing hardware and other support costs.
M/WBE Participation:
M/WBE Zero-Percent Goal Document Approved by the Office of Business Opportunity
PAY OR PLAY:
This procurement is exempt from the City’s Pay or Play Ordinance. Bids/proposals were not solicited because an Interlocal/Cooperative Purchasing Agreement is being utilized for this purchase.
HIRE HOUSTON FIRST:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/Proposals were not solicited because an Interlocal/Cooperative Purchasing Agreement is being utilized for this purchase.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
______________________________________ ___________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2017
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FY2018
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FY2019
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TOTAL
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Houston Airport System
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$800,982.10
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$881,080.31
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$969,188.34
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$2,651,250.75
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