S38-N25896.1 - Approve the purchase of vans through the Houston-Galveston Area Council (H-GAC) and the Texas Local Government Purchasing Cooperative (BuyBoard) in the total amount of $801,564.34 for various departments.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the purchase of transit and cargo vans through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC) and the Texas Local Government Purchasing Cooperative (Buyboard) in the total amount of $801,564.34 for various departments and that authorization be given to issue purchase orders to the cooperative purchasing agencies contractors, as shown below. These vehicles will be used citywide by department personnel to conduct City business and provide services to the citizens of Houston. The funding for these vehicles is included in the adopted FY17 Equipment Acquisition Plan.
H-GAC Contractors:
Silsbee Ford, Inc.: Approve the purchase of twelve transit 4-cylinder transit connect vans, one 12- passenger van, and five 15 - passenger vans in the amount of $424,354.33.
Caldwell Automotive Partners LLC, d/b/a Caldwell Country Chevrolet, LLC: Approve the purchase of five cargo vans and three extended cargo vans in the amount of $175,370.00.
Buyboard Contractor:
Cowboy Dodge: Approve the purchase of nine 7-passenger cargo vans in the amount of $201,840.01.
These vans will come with a full three-year/36,000 miles bumper-to-bumper warranty. The life expectancy of these vehicles is seven years or 100,000 miles. The new vehicles will meet EPA’s current emission standards for low emission vehicles. The vehicles that are being purchased will replace units that have reached their life expectancy and will be sent to auction for disposition.
M/WBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
The procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal Agreement for this purchase.
Fiscal Note:
There is no estimated impact to the operating and maintenance costs as a result of this CIP project. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division