Formal Bids Received for S40-S25702 - Approve an award to The Heitman Company, Inc. in an amount not to exceed $225,801.46 for heavy-duty brake lining and blocks and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to The Heitman Company, Inc. on its low bid meeting specification in an amount not to exceed $225,801.46 for heavy-duty brake lining and blocks and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six (36) month term with two (2) one (1) year options. This award consists of two price lists for various heavy-duty brake replacement parts; which include but are not limited to heavy-duty brake block sets, air brake fittings, air chambers, brake hoses, brake hardware kits, brake shoes, slack adjusters, gaskets and studs. These materials will be used by FMD to maintain and repair heavy-duty trucks and equipment citywide. This award also includes a $21,437.13 labor component for the repair/remanufacture of brake shoes that cannot be performed by City personnel.
The project was advertised in accordance with the requirements of the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and two bids were received as shown below. The Heitman Company, Inc. is the single remanufacturer of heavy-duty brake lining blocks in the greater Houston area and surrounding counties.
COMPANY SAMPLE PRICING/LABOR TOTAL
1. Great Dane Trailer $173.14 / Partial Bid/Did Not Meet Specifications
2. The Heitman Company, Inc. $890.63
MWBE:
Zero-Percent Goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, The Heitman Company, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
"Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078."
______________________________________ _____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
|
Estimated Spending Authority
|
| Department |
FY 17 |
Out Years |
Total |
| Fleet Management |
$45,000.00 |
$180,801.46 |
$225,801.46 |