L23859-A1 – Approve an ordinance authorizing a first amendment to Contract No. 4600010928 for Food Services for the Houston Police Department Jail .
Specific Explanation:
The Interim Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing a first amendment to the contract between the City of Houston and Aramark Correctional Service LLC to extend the contract term from December 29, 2016 to December 28, 2018, for food services for the Houston Police Department Jail . The City jail is scheduled to permanently close in the 1st quarter of CY2018. All prisoners will be brought to the new COH/Harris County Joint Processing Center, and this contract will then terminate.
The original contract was awarded on September 14, 2011 by Ordinance No. 2011-0796 for a three-year term, with two one-year options in the original amount of $3,182,165.89. The contract commenced on October 1, 2011 and is currently in a 90-day extension period that expires on December 29, 2016. No additional spending authority is required as $1,439,469.36 of the original contract spending authority remains available due to the continued decline of admitted inmates to HPD jail facilities. HPD and SPD recommend the extension of this jail food services contract to prevent any interruption in providing meals to jail inmates while HPD concludes its jail services operations. All other terms and conditions of the contract shall remain the same.
The scope of work requires the contractor to provide all equipment, labor, materials, supervision and transportation necessary to provide quality jail food services for the HPD jail facilities located at 61 Riesner (Central) and 8400 Mykawa Road (Southeast). The contractor is required to provide jail inmates with three dietary meals per day, seven days per week. Additionally, the contractor is responsible for preparing and serving meals on-site at the Central jail facility, and is required to transport all prepared meals as necessary from the Central jail facility to the Southeast jail facility.
Contractor will continue to charge the City at a sliding scale per meal cost rate currently at $1.337 per meal based upon the number of weekly meals served (currently 4,600). Further, contractor will continue to provide the City with a commission credit for the use of the Central jail facility’s kitchen to prepare meals for other agencies
The contract was awarded with a 12% M/WBE participation goal and Aramark Correctional Service LLC is achieving 15.24%.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division