SUBJECT: Contract Award for Water Substitute Services Program, WBS No. S-002015-0002-4.
RECOMMENDATION: (Summary) Reject low bid, return bid bond, award construction contract to the second low bidder and appropriate funds.
PROJECT NOTICE/JUSTIFICATION: This project will provide the relocation of various backlot water meters to the front and abandonment of water lines in the back lot for 59 properties.
DESCRIPTION/SCOPE: This project involves transferring 59 water meters and service lines from the backlot of homes to the front. Work also includes abandonment of existing water lines and water service lines in the backlot areas of all homes and commercial properties. The contract duration for this project is 547 calendar days. This project was designed by Amani Engineering, Inc.
LOCATION: The project area is located in 59 properties along various streets as follows:
Street Names
|
Key Map Grid |
Council District |
| Commodore Way, Barkers Landing Ct., W Fair Harbor Ln. |
488A & B |
G |
| Castle Court, Westheimer, W. Alabama, Hawthorne St., Lovett Blvd., Taft St., W 21st St., Beall St., Roseland St., Stanford St. |
452U, 492S, W, Z, 493A & W |
C |
| Bob White Drive, Cetti St., Moore, Averill, Erin St. |
570D, 453 Z, Y |
H, K |
| Ahrens, Telephone Rd., Long Dr., Dahila St., Parsons, Lenore, Long Point Rd. |
535R, N, E, U & 534R |
A, E, I |
BIDS: This project was advertised for bidding on March 18, 2016. Bids were received on April 14, 2016. The four (4) bids are as follows:
Bidder Bid Amount
1. T Construction, LLC. $491,313.80 (Non-Responsive)
2. Texas Pride Utilities, LLC. $541,200.00
3. Reliance Construction Services, L.P. $548,376.80
4. A/W Mechanical Services, L.P. $816,748.80
AWARD: The low bidder, was considered non-responsive as per paragraph 14.0 of Section 00200 – Instructions to Bidders, in that the bidders improperly completed information required by the bid documents. Therefore, it is recommended that this construction contract be awarded to the second low bidder, Texas Pride Utilities, LLC., with a bid of $541,200.00 and that Addendum No. 1 be made a part of this contract.
PROJECT COST: The total cost of this project is $616,000.00 to be appropriated as follows:
· Bid Amount $541,200.00
· Contingencies $27,060.00
· Engineering and Testing Services $10,000.00
· CIP Cost Recovery $37,740.00
Engineering and Testing Services will be provided by Alliance Laboratories, Inc. under a previously approved contract.
HIRE HOUSTON FIRST: The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Texas Pride Utilities, LLC. is a designated HHR company, but they were the successful awardee without application of the HHF preference.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
M/WSBE PARTICIPATION: No City M/WSBE participation goal is established for this project as the contract does not exceed the threshold of $1,000,000.00 required for a goal oriented contract per Section 15-82 of the Code of Ordinances.