Formal Bids Received for S35-S25456 - Approve various awards, as shown below, in an amount not to exceed $1,161,355.56 for fire hydrant repair parts for the Department of Public Works & Engineering.
Specific Explanation:
The Director of the Department of Public Works & Engineering and the Chief Procurement Officer recommend that City Council approve various awards, as shown below, in amount not to exceed $1,161,355.56 for fire hydrant repair parts for the Department of Public Works & Engineering. It is further requested that authorization be given to make purchases, as needed, for a thirty six-month period with two, one year options. This award is for various types of fire hydrant repair parts which consists of safety level drains, hydraulic valves, hydrant seats, operating wrenches, breakage flanges, nozzle hoses, and extension kits to be used by Department personnel to repair fire hydrants citywide.
These are price list awards. The best discount which determines the low bid for a price is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Eleven prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three bids were received as detailed below:
Ferguson Waterworks: Award on its low bid for Group I (American-Darling B-62-B price list which includes, but is not limited to lever drains, seat rings, repair kits and nozzle hoses), Group II (American-Darling B-84-B price list which includes, but is not limited to hydrant valves, fire hydrant seats, operating wrenches and hose nozzles), and Group III (Mueller Water Distribution price list which includes, but is not limited to fire nozzles, operating nuts, hold down nuts and main valves) in an amount not to exceed $611,355.56.
Company Sample Pricing Total
1. Ferguson Waterworks $1,961.07
2. HD Supply Waterworks, LTD. $3,140.60
HD Supply Waterworks, LTD.: Award on its sole bid for Group IV (Kennedy Hydrant price list which includes, but is not limited to seat rings, extension kits, main valves and collision repair kits) and Group VII (Clow Valve and Hydrants price list which includes, but is not limited to lower seat rings, extension kits, upper valves and pumper nozzles) in an amount not to exceed $225,000.00.
CPR Services and Supplies, Inc. dba MDN Enterprises: Award on its sole bid for Group V (AVK Nostalgic 2780 Fire Hydrant price list which includes, but is not limited to extensions 24", extensions 12" and safety flanges) and Group VI (Water Master Model Hydrant price list which includes, but is not limited to flange repair parts, extension kits, repair kits for leaks and seat repair kits) in an amount not to exceed $325,000.00.
M/WBE Subcontracting:
This bid was issued with a 3% goal for M/WBE participation.
Ferguson Waterworks has designated the below-named company as its certified M/WBE subcontractor:
Name Type of Work Amount
Swift International Group, Inc. Delivery Service $18,340.67
CPR Services and Supplies, Inc. dba MDN Enterprises has designated the below-named company as its certified M/WBE subcontractor:
Name Type of Work Amount
Texas Fluid Power Products, Inc. Supply Parts $9,750.00
HD Supply Waterworks, LTD has designated the below-named company as its certified M/WBE subcontractor:
Name Type of Work Amount
Swift International Group, Inc. Delivery Service $6,750.00
Hire Houston First:
The proposed award requires compliance with the City's "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, CPR Services and Supplies, Inc. dba MDN Enterprises is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Ord. 2014-1078.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2017
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OUT YEARS
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TOTAL
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Public Works & Engineering
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$232,271.12
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$929,084.44
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$1,161,355.56
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