Sole Bid Received for S60-S25607 - Approve an award to Turtle and Hughes, Inc. in an amount not to exceed $662,200.00 for electrical switchgear and motor controls for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to Turtle and Hughes, Inc. on its sole bid in an amount not to exceed $662,200.00 for electrical switchgear and motor controls for various departments. It is further requested that authorization be given to make purchases, as needed, for a thirty six -month period with two one-year options. This award consists of various types of electrical switchgear and motor controls to be utilized citywide by the Department of Public Works and Engineering and the Parks and Recreation Department for a vast array of electrical equipment repairs and installations.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Ten prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received. Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to the Invitation to Bid. Prospective bidders advised that they could not fulfill the requirements of the solicitation and that manufacturer's price lists were not received until after the bid closing date.
MWBE Subcontracting:
This bid was issued with an 11% goal for MWBE participation. Turtle and Hughes, Inc. has designated the below-named company as its certified MWBE subcontractor:
|
Company
|
Type of Work
|
Dollar Amount
|
|
Rabbit Run Delivery
|
Delivery Service
|
$72,842.00
|
Hire Houston First:
The proposed award requires compliance with the City’s Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Turtle and Hughes, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this Item is included in the FY2017 Adopted Budget. Therefore, No Fiscal Note is required as a stated in the Financial Policy Ord. 2017-1078.
_____________________________________ __________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY17
|
Out Years
|
Total
|
|
Public Works & Engineering
|
$ 117,333.00
|
$ 522,667.00
|
$ 640,000.00
|
|
Parks and Recreation
|
$ 2,200.00
|
$ 20,000.00
|
$ 22,200.00
|
|
Grand Total
|
$ 119,533.00
|
$ 542,667.00
|
$ 662,200.00
|