Request for Proposal for S10-H25308 - Approve an ordinance authorizing the appropriation of $3,070,300.00 from the HAS Airport Improvement Fund (8011); and award a three-year contract with two one-year options to Pro Sound, Inc. for a total amount not to exceed $3,432,300.00 for public address system services for Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and City Purchasing Agent recommend that City Council approve an ordinance authorizing the appropriation of $3,070,300.00 from the HAS Airport Improvement Fund (8011); and award a three-year contract with two one-year options to Pro Sound, Inc. for a total amount not to exceed $3,432,300.00 for public address system services for Houston Airport System.
The scope of work requires the contractor to provide all required supervision, labor, materials, tools, equipment, insurance and transportation and expenses necessary to provide professional public address system design, installation, and maintenance services for George Bush Intercontinental Airport (IAH) and William P. Hobby Airport (HOU). Contractor shall provide a detailed design/implementation/migration strategy with an emphasis on business continuity and end-user training to ensure a smooth transition. This project encompasses complete design, procurement, implementation, commissioning, and a five-year maintenance plan for the new Public Address System at HOU and IAH. IAH shall support all terminals (A, B, C, D and E) and FIS (Federal Inspection Services) facility. HOU design shall support the entire HOU airport terminal, domestic concourse, and the new international concourse and FIS facility.
Contractor’s work shall include design and installation components that include network equipment, paging equipment, conduit, cabling and system programming. All services shall be in accordance with the highest standards prevailing in the industry, as well as applicable codes, rules, regulations, laws and practices governing the work.
The Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. Forty-nine prospective proposers downloaded the solicitation document from SPD's e-bidding website, and as a result, proposals were received from Pro Sound, Inc., Ford A-V Systems, Inc., Com*Net Software, and LD Systems, LP. The evaluation committee was comprised of three evaluators from the Houston Airport System. The proposals were evaluated based upon the following criteria:
* Responsiveness to Proposal
* Technical Compliance
- Design Implementation/Installation Plan
- Strategic Operational Plan
- Migration Strategy
- Experience and Qualifications
- Financial Strength
- M/WBE Participation
* Price Proposal
Pro Sound, Inc. was deemed the best respondent.
Pay or Play Program:
The proposed contract requires compliance with the City's "Pay or Play" ordinance regarding health benefits for employees of City contractors. In this case, the contractor will provide health benefits to eligible employees in compliance with City policy.
M/WBE Subcontracting:
This RFP was issued with a 10% goal for M/WBE participation. Pro Sound, Inc. has designated the below-named company as its certified M/WBE subcontractor.
Name: Type of Work Amount Percentage
MCA Communications, Inc. Cabling, labor coordination, $343,230.00 10%
equipment, and installation
ESTIMATED SPENDING AUTHORITY
DEPARTMENT FY16 OUT YEARS TOTAL
Houston Airport System $3,070,300.00 $362,000.00 $3,432,300.00
______________________________________
John J. Gillespie, Chief Procurement Officer
Finance/Strategic Procurement Division