SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City and SES Horizon Consulting Engineers, Inc. for Little York, Courlandt Meadows and York Meadows Drainage and Paving, WBS No.: M-410004-0001-3.
RECOMMENDATION: (Summary) Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with SES Horizon Consulting Engineers, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) and is required to address and reduce the risk of structural flooding. Improvements include modification of street conveyance and sheet flow and provide detention, as needed, for mitigation.
DESCRIPTION/SCOPE: This project provides for the design of storm drainage improvements, necessary concrete paving, curbs, sidewalks, driveways, and underground utilities. The project will serve the Northside / Northline area.
LOCATION: The project is generally bounded by Meadowyork Street on the west, Northline Drive on the east, Canino Road on the north, and Little York Road on the south. The project is located in Key Map grids 412V and 413S.
PREVIOUS HISTORY AND SCOPE: City Council approved the original Contract on June 4, 2014, under Ordinance No. 2014-0550. The scope of services under the original Contract consisted of Phase I, II and III Basic and Additional Services. Under this contract, the consultant completed Phase I – Preliminary Design services.
SCOPE OF THIS SUPPLEMENT AND FEE: The requested additional appropriation will accomplish the following tasks: Phase II – Final Design including Basic and Additional Services, and Phase III – Construction Phase Services. The total Basic Services appropriation is $423,914.00. The additional services include environmental site assessment phase II, tree protection plans, traffic control plans, storm water pollution prevention plan, street light plans, public meetings, drainage impact analysis, independent sheet by sheet quantity take off, TDLR plan review and reproduction services.
The total requested appropriation is $765,000.00 to be appropriated as follows: $658,502.00 for contract services and $106,498.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Consultant provides health benefits to eligible employees in compliance with City policy.
M/WBE INFORMATION: The M/WBE goal established for this project is 24%. The original Contract amount totals $275,600.00. The consultant has been paid $129,745.65 (47.08%) to date. Of this amount, $53,163.00 (40.97%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $934,102.00. The Consultant proposes the following plan to meet the M/WBE goal:
|
Name of Firms
|
Work Description |
Amount |
% of Total Contract |
|
Paid Prior M/WBE Commitment |
|
$53,163.00 |
5.69% |
|
Unpaid Prior M/WBE Commitment |
|
$13,008.00 |
1.39% |
1. |
CSF Consulting, L.P. |
Engineering Services |
$61,500.00 |
6.58%
|
2. |
4Site Civil Engineering, LP |
Engineering Services |
$25,000.00 |
2.68% |
3. |
Chief Solutions, Inc. |
CCTV Inspection |
$49,500.00 |
5.30% |
4. |
HVJ Associates, Inc. |
Phase I ESA |
$13,500.00 |
1.45% |
5. |
JAG Engineering, Inc. |
Engineering Services & Survey |
$39,600.00 |
4.24% |
6. |
Accessible Design Solutions |
TDLR Services |
$2,000.00 |
0.21% |
7. |
B&E Reprographics, Inc. |
Reproduction Services |
$7,500.00 |
0.80% |
|
|
TOTAL |
$264,771.00 |
28.34% |
|
|
|
|
|