Formal Bids Received for S35-S25234 - Approve various awards, as shown below, In an amount not to exceed $541,755.00 for prescription safety glasses for the Department of Public Works & Engineering.
Specific Explanation:
The Director of the Department of Public Works & Engineering and the Chief Procurement Officer recommend that City Council approve various awards, as shown below, in amount not to exceed $541,755.00 for prescription safety glasses for the Department of Public Works & Engineering. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month period with two, one year options. This award is for various types of prescription safety glasses which consist of safety frames, safety lenses, bi-focal lenses, metal frames and safety side shield options. These glasses will be provided to field personnel to protect their eyes when working in hazardous areas.
These are price list and line item awards. Relative to the price list, the best discount which determines the low bid for a price is the bid received for quantities of high-use items selected as sample pricing items based on current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three bids were received as detailed below:
Express Lens Lab, Inc.: Award on its low bid for Group III, Line Item Nos. 1, 2 and 4 (lens, coatings, and frames) in an amount not to exceed $10,145.00.
Company Line Items Total
1. Express Lens Lab, Inc. $10,145.00
2. Safety RX Services & Supply Corp. $17,369.00
3. Alpha Eyecare Associates PLLC. $33,409.97
Safety RX Services & Supply Corp.: Award on its low bid for Group III, Line Item Nos. 5, 7, 8 and 9 (safety frames, progressive lenses, and prescription lenses) in an amount not to exceed $42,345.00.
Company Line Items Total
1. Express Lens Lab, Inc. $13,423.48 (Partial Bid/Higher Unit Price)
2. Safety RX Services & Supply Corp. $42,345.00
3. Alpha Eyecare Associates PLLC. $91,061.58
A tie bid was received from Express Lens Lab, Inc. and Safety RX Services & Supply Corp. for Group No. I in an amount not to exceed $242,775.00. It is requested that Council draw lots for this item.
A tie bid was received from Express Lens Lab, Inc. and Safety RX Services & Supply Corp. for Group No. II, in an amount not to exceed $242,800.00. It is requested that Council draw lots for this item.
A tie bid was received from Express Lens Lab, Inc. and Safety RX Services & Supply Corp. for Group No. III, Item Nos. 3 and 6 in an amount not to exceed $3,690.00. It is requested that Council draw lots for these items.
Hire Houston First:
This proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed suppliers do not meet the requirements for Hire Houston First designation; no Hire Houston Firms were within three percent.
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Ord. 2014-1078.
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John J.Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2017
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OUT YEARS
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TOTAL
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Public Works & Engineering
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$108,351.00
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$433,404.00
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$541,755.00
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