S59-S25074-A1 - Amend Council Motion No. 2015-0865, passed December 9, 2015 to increase the spending authority from $620,400.00 to $775,500.00 for McNeilus refuse body replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2015-0865, to increase the spending authority for McNeilus refuse body replacement parts and repair services, awarded to McNeilus Truck and Manufacturing from $620,400.00 to $775,500.00. The additional spending authority will enable the Department to continue to make purchases until a new award is able to be presented to City Council for award within the next 120 days.
This award began December 16, 2015 for a thirty-six month term with two (2) one-year options to extend in an amount not to exceed $620,400.00. Expenditures as of August 26, 2016 totaled $619,776.33. All other terms and conditions shall remain as previously approved by City Council.
This award consists of a price list for McNeilus refuse body replacement parts which includes but is not limited to, valves, filters, bumpers, door rails, seat axles, retrofit kits, switches, loader arms, joystick handles and coils. This award also includes a labor component for the equipment that cannot be repaired by Fleet Department personnel.
M/WBE:
This solicitation was issued with a 3% MWBE goal. McNeilus Truck & Manufacturing is currently achieving 5.42%. The Office of Business Opportunity will continue to monitor this award for participation in accordance with the goal.
Hire Houston First
The proposed award requires compliance with the City's "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, McNeilus Truck and Manufacturing does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
"Funding for this item is included in the FY17 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078."
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John J. Gillespie, Chief Procurement Officer Departmental Approval Authority Signature
Finance/Strategic Procurement Division