Sole Bid Received for S35-S25453 - Approve an award to the Hach Company in an amount not to exceed $2,031,408.00 for the purchase of water testing chemical materials for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to the Hach Company on its sole bid in an amount not to exceed $2,031,408.00 for the purchase of water testing chemical materials for various departments. It is further requested that authorization be given to make purchases, as needed, for a thirty six-month period with two, one year options.
This award consists of a price list for various water testing chemical materials; which includes but is not limited to, pH meters, colorimeters, chlorine analyzers, etc., and miscellaneous water testing equipment which contain chemicals prepared by Hach Company personnel to facilitate water analysis. The Departments will use these items to extract and test water samples, check chemical balances, and perform daily water/chemical analysis field tests citywide (i.e. Domestic and Industrial Wastewater and Water Production Treatment Plants, tanks, reservoirs, bayous, streams, and other bodies of water).
This project was advertised in accordance with the State of Texas Bid Laws. Sixteen prospective bidders downloaded the solicitation document from SPD's e-bidding website and one bid was received. Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to the Invitation to Bid. Prospective bidders advised that their company did not manufacture or supply these types of water testing chemical materials.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed supplier does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Ord. 2014-1078.
___________________________________ _________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
Department FY17 Out Years Total Amount
Public Works $399,778.00 $1,606,630.00 $2,006,408.00
Health Dept. $ 5,000.00 $ 20,000.00 $ 25,000.00
Total $404,778.00 $1,626,630.00 $2,031,408.00