SUBJECT: Professional Engineering Services Contract between Klotz Associates, Inc. dba RPS Klotz Associates for Engineering Services associated with the SEWPP Improvements: Sludge Belt Press Conversion, Multi-Use Facility Rehabilitation, Sludge Disposal Expansion, and On Site Metering Station Rehabilitation. WBS No. S-000012-0031-3.
RECOMMENDATION: (Summary) An ordinance approving a Professional Engineering Services Contract with Klotz Associates, Inc. dba RPS Klotz Associates and appropriate funds.
PROJECT NOTICE/JUSTIFICATION: This project is part of the City's Capital Improvement Program. The purpose of this project is to improve operability, maintainability and reliability for the Southeast Water Purification Plant to comply with the Texas Commission on Environmental Quality and Surface Water Treatment Rule mandated by the United States Environmental Protection Agency and to meet existing and future water demand requirements.
DESCRIPTION/SCOPE: This project consists of providing professional engineering and related services associated with the design improvements of sludge belt press conversion, rehabilitation of multi-use facility, sludge disposal expansion, and on site metering station rehabilitation.
LOCATION: This project is located at 3100 Genoa Red-Bluff. The project is located in key map grids 577 Q and R.
SCOPE OF CONTRACT AND FEE: Under the scope of the contract, the consultant, will perform phase I –preliminary engineering, phase II - final design and phase III - construction phase services and additional services. Basic services fee for phase I is based on the cost of time and materials with a not-to-exceed agreed upon amount. The basic services fees for phase II and phase III will be negotiated on a lump sum basis after the completion of phase I. The negotiated maximum fee for phase I basic services is $374,785.00. The total basic services appropriation is $1,526,875.00.
The contract also includes certain additional services to be paid either as lump sum or on a reimbursable basis. The additional services include surveying, geotechnical investigation, subsurface investigation, preparation of operation and maintenance manuals, storm water pollution prevention plans, environmental site assessment, and technical review presentation. The total additional services appropriation is $166,000.00.
The total cost of this project is $1,947,000.00 to be appropriated as follows: $1,692,875.00 for contract services and $254,125.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE INFORMATION: The M/WBE goal for the project is set at 24%. The Engineer has proposed the following firms to achieve this goal.
| |
Name of Firms |
Work Description |
Amount |
% of Total Contract |
| 1. |
Kalluri Group, Inc. |
Engineering Support |
$319,625.00 |
18.88% |
| 2. |
STOA International Architects, Inc., DBA STOA Architects |
Architectural Services |
$197,000.00 |
11.64% |
| 3. |
KIT Professionals, Inc. |
Engineering Support |
$151,965.00 |
8.98% |
| 4. |
Briones Consulting & Engineering, LTD |
Engineering Support |
$51,632.00 |
3.05% |
| 5. |
United Engineers, Inc. |
Surveying Services |
$40,000.00 |
2.36% |
| 6. |
HVJ Associates, Inc. |
Geotechnical Services |
$15,000.00 |
0.89% |
| |
|
TOTAL |
$775,222.00 |
45.80% |