Formal Bids Received for S23-L25307 - Approve an ordinance awarding a contract to The Pruitt Company, Inc. in an amount not to exceed $502,500.00 for heavy-duty front-end repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract, with two one-year options, to The Pruitt Company, Inc. on its low bid meeting specifications in an amount not to exceed $502,500.00 for heavy-duty front-end repair services for the Fleet Management Department.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Ten prospective bidders downloaded the solicitation document from the Strategic Procurement Division’s e-bidding website and five bids were received as outlined below.
Company Total Amount
- Rush Truck Centers $431,200.00 (Withdrew bid)
- Cotton Bros., Inc $500,000.00 (Withdrew bid)
- The Pruitt Company, Inc. $502,500.00
- Snelson Services Co. $511,750.00
- Kacals Oil & Gas Co. $658,485.00
The scope of work requires the contractor to provide all labor, supervision, materials, parts (when authorized by the City), supplies, tools, equipment and transportation and facilities necessary to repair medium and heavy-duty vehicles suspension (front and rear) and steering. Performance for any services described herein shall be initiated upon delivery of an authorized Work Order, Change Order or Letter of Authorization issued on behalf of the user department.
This item will replace Emergency Purchase Order Item No. 18, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE Participation:
M/WBE Zero-Percentage Goal document approved by the Office of Business of Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses and support job creation. In this case The Pruitt Company, Inc. is a designated HHF Company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefor no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
____________________________________ ____________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED EXPENDITURE
|
Dept.
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FY17
|
Out-Years
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TOTAL
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|
Fleet Management Department
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$100,500.00
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$402,000.00
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$502,500.00
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