ORDINANCE awarding contract to HOYT ENTERPRISES, INC dba HOYT BREATHING AIR PRODUCTS for Inspection, Maintenance, Repairs & Testing on Self-Contained Breathing Apparatus for Various Departments: providing a maximum contract amount - 3 Years with two one-year options - $793,774.00 - General, Enterprise and Storm Water Funds

Formal Bid Received for S07-L25291 - Approve an ordinance awarding a contract to Hoyt Enterprises, Inc. dba Hoyt Breathing Air Products, Inc. in an amount not to exceed $793,774.00 for inspection, maintenance, repairs and testing services on self-contained breathing apparatus for various departments.

Specific Explanation:

The City Purchasing Agent recommends that City Council approve an ordinance awarding a three-year contract, with two one-year options to Hoyt Enterprises, Inc. dba Hoyt Breathing Air Products, Inc. on its sole bid for inspection, maintenance, repairs and testing services on self-contained breathing apparatus units in the total amount of $793,774.00 for various departments.

This project was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-one prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received.  Prior to issuing the solicitation, the Strategic Procurement Division canvassed the City’s registered vendor data base, as well as the market, to identify potential bidders who could possibly provide the type of service/equipment needed.  As a result, five potential bidders were identified and notified of the Invitation to Bid (ITB).  Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to the ITB.  Potential respondents advised that they could not meet the scope of work required on this bid as advertised.

The scope of work requires the contractor to provide all labor, materials, supplies,  equipment, transportation and supervision necessary to perform preventive and remedial maintenance; monthly, quarterly, semi-annual and annual inspections and testing on stationery and mobile breathing apparatus air units used by the Fire Department, Department of Public Works and Engineering and the Police Department.  These units are used by firefighters to insure that the breathing air during fire suppression is suitable for human respiration.  The contractor provides that annual fit and flow testing on approximately 3,100 breathing air masks and approximately 1,100 air packs as mandated by the Texas Fire Commission.  In addition, the contractor also provides these services on approximately 150 breathing apparatus units being used by the Department of Public Works and Engineering and the Police Department where an imminent danger to life or health exists.  The items covered within the bid are specialized in the health and safety requirements, and a Scott Safety authorized distributor must perform the services on this equipment to maintain the warranty and ensure safety measures are in compliance.

Pay or Play Program:

The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits for employees of City contractors.  In this case, the contractor provides benefits for employees in compliance with City policy.

Hire Houston First:

The proposed contract requires compliance with the City’s “Hire Houston First” ordinance that promotes economic opportunity for Houston businesses and supports job creation.  In this case, only one bid was received that was not a local contractor.

_______________________________ _________________________________

Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature

Finance/Strategic Procurement Division

ESTIMATED SPENDING AUTHORITY

$577,437.00 - General Fund (1000)

$202,837.00 - Water and Sewer Operating Fund (8300)

$  13,500.00 - Storm Water Fund  (2302)

$793,774.00 - TOTAL

 Cynthia Vargas, Assistant Fire Chief (832) 394-6926

Richard Morris,  Division Manager (832) 393-8736