S63-E25668 – Spending Authority to Address an Emergency for Reclaimed Asphalt Pavement (RAP) Materials for the Department of Public Works and Engineering
SPECIFIC EXPLANATION:
The Director of the Department of Public Works and Engineering and the City Purchasing Agent recommend that City Council approve an emergency spending authority in an amount not to exceed $15,000,000.00for reclaimed asphalt pavement (RAP) materials and that authorization be given to issue automated (SAP) purchase orders and allow progress payments without further Council action to the contractor, Century Asphalt, LTD. This award consists of emergency RAP materials to be used by the Department’s Street and Drainage Division to repair pavement failures and fill damaged areas of roadway to mitigate pavement hazards and to improve existing pavement surfaces.
For the past thirty-years, the City of Houston has been experiencing an extraordinary amount of street pot-hole problems due to deteriorated roadway sub-base. The requested emergency spending authority will rapidly aide in the repair of street pot-holes and the protection of the street infrastructure by having access to multiple locations necessary to insure the safety of the citizens operating motor vehicles on City streets. To address this emergency and support the Mayor’s pot-hole initiative, the Strategic Procurement Division issued an emergency purchase order to Century Asphalt, LTD on January 7, 2016.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) "a procurement necessary to preserve or protect the public health or safety of the municipality's residents" of the Texas Local Government Code for exempted procurements.
Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case this procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Emergency Purchase Order for this purchase.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
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FY16
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Out-Years
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Total
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|
Department of Public Works & Engineering
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$2,000,000.00
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$13,000,000.00
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$15,000,000.00
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