SHI GOVERNMENT SOLUTIONS, INC for approval of spending authority in an amount not to exceed $1,045,879.62 to Purchase Server Cloud Enrollment Licenses and Maintenance for the City Servers through Texas Department of Information Resources for Houston Information Technology Services - Central Services Chargeback Fund

Specific Explanation:

The Interim Director of Houston Information Technology Services (HITS) and Director of Public Works & Engineering (PWE) recommend that City Council approve spending authority of the purchase of Server Cloud Enrollment (SCE) licenses and maintenance for the fleet of City servers through Texas Department of Information Resources (DIR) in an amount not to exceed $1,045,879.62, and that authorization be given to issue purchase orders as necessary to DIR vendor, SHI Government Solutions, INC. The spending authority is expected to sustain through fiscal year 2019.

The Server Cloud Enrollment includes licenses and maintenance for both the Microsoft Windows Server operating system, as well as entire suite of products included in Microsoft System Center. The Windows Server operating system is required on every server. Microsoft System Center is a vital management component that allows HITS & PWE to proactively monitor performance, maintain servers in optimal condition and permits virtualization of a large portion of the physical server environment, thereby reducing hardware and other support costs.

This purchase allows HITS & PWE to upgrade and remain current with server software versions as they are released by Microsoft and maintain an evergreen environment. Both components contained in the agreement an essential for the City to maintain and manage its technology. 

Payment Schedule

PAY OR PLAY:

This procurement is exempt from the City's Pay or Play Ordinance. Bids/Proposals were not solicited because an Interlocal/Cooperative Purchasing Agreement is being utilizes for this purchase.

HIRE HOUSTON FIRST:

This procurement is exempt from the City's Hire Houston First Ordinance. Bids/Proposals were not solicited because an Interlocal/Cooperative Purchasing Agreement is being utilizes for this purchase.

Attachment: M/WBE Zero-Percent Goal Document Approved by the Office of Business Opportunity

________________________________

Tina Carkhuff, Interim Director for

Houston Information Technology Services

$215,877.06- FY16 HITS Central Services Chargeback Fund (1002)

$  68,583.69- FY16 PWE Water & Sewer System Operation Fund (8300)

$555,667.80- FY17-19 HITS Central Services Chargeback Fund (1002)

$205,751.07- FY17-19 PWE Water & Sewer System Operation Fund (8300)

$1,045,879.62- TOTAL

Somayya Scott- (832) 393-0082

Gary Norman-    (832) 395-2519