Request for Proposal for S17-T24752 - Approve an ordinance awarding a contract to Safariland, LLC in an amount not to exceed $220,000.00 for tactical body armor and accessories for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and City Purchasing Agent recommend that City Council approve an ordinance awarding a contract for three-years, with two one-year options to renew, to Safariland, LLC in an amount not to exceed $220,000.00 for tactical body armor and accessories for the Houston Police Department. The Purchasing Agent and/or Police Chief may terminate this contract at any time upon 30 days written notice to the contractor.
The scope of work requires the contractor to provide all labor, materials, and equipment required for the custom fitting, supply and delivery of tactical body armor and accessories for HPD and other City personnel requiring body armor. This includes but is not limited to accessories for the body armor such as carrier straps, carry bags, and armor/trauma plates, helmets, etc. The Contractor is required to have the bullet resistant body armor custom fitted and measured for each individual officer by trained and certified sizing personnel. This contract will allow the department to fit graduating cadets and officers with expiring armor. The bullet resistant body armor meets the ballistic requirements specified in the most current National Institute of Justice standards.
This Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-six prospective proposers downloaded the solicitation document from SPD’s e-bidding website, and as a result, proposals were received from Safariland LLC, Lone Star Uniforms, LLC, Burgoon Company, Bullchase, Inc., Safety Supply Inc., and Blue Line Innovations.
The evaluation committee was comprised of eight evaluators from the Houston Police Department. The proposals were evaluated based upon the following criteria:
· Evaluation of Products
· Conformance to Technical Specs
· Price per unit
· Total Service and Support Commitment
· Experience and Reputation Including Years in Business and References
· Financial Strength
· MWBE Participation
The responses were reviewed by the evaluation committee and four vendors were selected to participate in the product evaluation period. Each vendor measured selected officers from the patrol and tactical officers divisions individually to custom fit the body armor. The officers wore the vendor’s customized body armor for a set period of time and debriefed the evaluation committee. Based on the comments from the test officers, two vendors were invited for oral presentations to demonstrate their qualifications and negotiate best and final pricing. This resulted in separate contracts for tactical and concealed armor.
Pay or Play Program:
The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits for employees of City contractors. In this case, the contractors will provide health benefits to eligible employees in compliance with City policy.
M/WBE Subcontracting:
This RFP was issued with a 3% goal for M/WBE participation.
Safariland, LLC has designated the following company as its certified M/WBE subcontractor:
Name Type of Work Dollar Amount Percentage
Fernandez Fittings $66,00.00 3%
Investment Group, Inc.
Hire Houston First:
This proposed contract requires compliance with the City’s Hire Houston First (HHF) Ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Safariland, LLC is not a designated HHF company; Safariland, LLC was a successful awardee without application of the HHF preference.
Estimated Spending Authority:
|
DEPARTMENT
|
FY 2016
|
Out Years
|
TOTAL
|
|
Houston Police Department
|
$30,000.00
|
$190,000.00
|
$220,000.00
|
__________________________________ ___________________________________
Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division