ORDINANCE appropriating $3,373,300 out of Equipment Acquisition Consolidated Fund and approving, authorizing, and awarding contract between the City of Houston and ENFORCEMENT VIDEO, LLC (d/b/a WATCHGUARD VIDEO) for a Body Worn Camera Solution and Video Evidence Management System for Houston Police Department; providing a maximum contract amount

Request For Proposal for S67-T25327 - Approve an ordinance authorizing the appropriation of $3,373,300 out of the FY2016 Equipment Acquisition Consolidated Fund (1800) and award a contract to Enforcement Video, LLC d/b/a Watchguard Video for the purchase of a Video Evidence Management System with body worn cameras, accessories, supplies and repair services for the Houston Police Department.

Specific Explanation:

The Chief of the Houston Police Department and the City Purchasing Agent recommend that City Council approve an ordinance authorizing the appropriation of $3,373,300 out of the FY16 Equipment Acquisition Consolidated Fund (1800) and award a contract to Enforcement Video, LLC d/b/a Watchguard Video for the purchase of a Video Evidence Management System with body worn cameras, accessories, supplies, warranties, training and repair services for the Houston Police Department (HPD) in an amount not to exceed $6,332,747. The Chief of Police may terminate this agreement at any time upon 30-days written notice to the contractor.

The City issued a Request for Proposal (RFP) for a Video Evidence Management System (VEMS) with a body worn camera (BWC) solution and system integration that will provide equipment and tools to increase the effectiveness, accountability and productivity of HPD. The VEMS with a BWC solution will collect, store and manage videos from BWCs, in-car cameras, DWI-Intox rooms and other video evidence. The system will also interact with the Harris County District Attorney’s Office systems.

The RFP (No. S67-T25327) was advertised in accordance with the requirements of the State of Texas bid laws. Three-hundred seventy two (372) prospective proposers downloaded the solicitation document from SPD’s e-bidding website and, as a result, proposals were received from twelve (12) vendors:               

The proposals were evaluated on the following criteria:

1. responsiveness of proposal

II.     technical/functional competence

A.       firms’ experience

B.       experience of key personnel

C.       implementation of strategy and operational plan

  (1)    functional conformance of body worn cameras, with training

  (2)    technical conformance of the Video Evidence Management System

•    installation and testing

•    data storage

•    training

   (3)    executive conformance compliance with all HPD and district Attorney requirements

D.       equipment proposed and conformance

E.        comprehensiveness and adequacy of proposal

F.        M/WBE

G.       financial stability

III.   reasonableness of price proposal

Enforcement Video, LLC d/b/a Watchguard Video received the highest overall rating and was the best qualified to perform the requirements as outlined in the RFP.

Pay or Play:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.

Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Enforcement Video, LLC d/b/a Watchguard Video does not meet the requirements for HHF designation; no HHF firms were within three percent.

 M/WBE Subcontracting:

The RFP solicitation was advertised with an 11% goal for MWBE participation. However, due to the specialized nature of the solution, IT hardware, back-office equipment and services related to deployment; The Office of Business Opportunity concurred that this vendor has made a Good Faith Effort to meet the goal and approved an M/WBE goal of 2.9%.

Name                                                                                    Type of Work                    Percentage                         Amount

Criner-Daniels & Associates, Inc.                               Hardware                              2.9%                                    $141,569.00

Estimated spending authority:

__________________________________                ___________________________________

Calvin D. Wells, City Purchasing Agent                   Department Approval Authority Signature

Finance/Strategic Procurement Division

$1,000,000 – Police Special Services Fund (2201)

$3,373,300 – Equipment Acquisition Consolidated Fund (1800)