S40-E25599 - Approve the purchase of light-duty vehicles through the Texas Local Government Purchasing Cooperative (BuyBoard) in the total amount of $6,246,970.00 for the Houston Police Department.
Specific Explanation:
The Director of the Fleet Management Department and the City Purchasing Agent recommend that City Council approve the purchase of 235 light-duty vehicles through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Government Purchasing Cooperative (BuyBoard) in the total amount of $6,246,970.00 for the Houston Police Department and that authorization be given to issue purchase orders to the BuyBoard contractor, Silsbee Ford. These light-duty vehicles will be used citywide by the Department for a multitude of police duties that include but are not limited to: response to emergency call-outs, investigations and/or threats regarding bomb or explosive threats, transportation of personnel to daily duties and large events, and transportation of personnel to citywide locations in response to major incidents and traffic accidents. The requested appropriation out of the Equipment Acquisition Consolidated Fund (1800) also includes $3,496,290.50 for the purchase of vehicles, equipment and services to be purchased in separate procurements. The funding is included in the adopted FY16 Equipment Acquisition Plan.
These 235 light-duty vehicles for the Police Department consist of 205 SUV patrol units, 10 patrol sedans, 17 response command vehicles and 3 bomb squad emergency response vehicles. These new light-duty vehicles will meet the EPA's current emission standards for low emission vehicles. The new light-duty vehicles will come with warranties of five years/60,000 miles on the power train and three years/36,000 mile bumper to bumper. The life expectancy of these vehicles is seven years or 100,000 miles. These new vehicles will replace vehicles that have reached their life expectancy and will be sent to auction for disposition. The funding for these vehicles is included in the adopted FY16 Equipment Acquisition Plan.
Hire Houston First:
The procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal Agreement for this purchase.
Attachment: MWBE zero percent goal-document approved by the Office of Business Opportunity
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Calvin D. Wells, City Purchasing Agent Departmental Approval Authority Signature
Finance/Strategic Procurement Division