ORDINANCE appropriating $318,604.00 from the Equipment Acquisition Consolidated Fund for the purchase of Radio Frequency Identification Devices Sorter/Installation

The Library Department recommends that City Council authorize the appropriation of $318,604 from the Equipment Acquisition Consolidated Fund (Project Number X-340010) for the purchase of RFID equipment, including theft detection systems, self-check machines, RFID tags, RFID pads and a sorter to replace outdated equipment and expand to additional neighborhood libraries.  This appropriation is budgeted in the FY 2016 Capital Improvement Plan adopted by City Council on July 8, 2015.  The purchases will be made using an existing contract or DIR in compliance with COH procurement policies.

The use of RFID in the library provides for efficient identification during check-out, check-in, and inventory, and for theft deterrence.  The equipment will be purchased for the following locations:

• Heights Neighborhood Library - replace 2 detection systems, add 2 self-check machines, RFID pads and tags;
• Freed-Montrose Neighborhood Library - replace detection system, add 1 self-check machine, RFID pads and tags;
• Moody Neighborhood Library - replace detection system, add 2 self-check machines, RFID pads and tags;
• Park Place Regional Library - replace detection system, add 2 self-check machines, RFID pads and tags;
• Stimley-Blue Ridge Neighborhood Library - replace detection system, add 1 self-check machine, RFID pads and tags;
• Jungman Neighborhood Library - add multi-bin sorter.

The Library currently has RFID equipment implemented in 16 neighborhood libraries; the goal is to have RFID technologies throughout the Library system.

Roosevelt Weeks

832-393-1327