S19-T23910-A1 - Approve an amending ordinance to increase the maximum contract amount to Contract No. 4600011649 from $6,175,400.00 to $8,645,560.00 for the contract between the City of Houston and Koetter Fire Protection of Houston, LLC for fire and security alarm system maintenance, inspections, testing and monitoring services for various departments.
Specific Explanation:
The City Purchasing Agent recommends that City Council approve an amending ordinance to increase the maximum contract amount from $6,175,400.00 to $8,645,560.00 for the contract between the City of Houston and Koetter Fire Protection of Houston, LLC for fire and security alarm system maintenance, inspections, testing and monitoring services for various departments.
This contract was awarded on August 8, 2012, by ordinance No. 2012-0691, for a three-year term with two one-year options in an amount of $6,175,400.00 and expenditures as of September 21, 2015 totaled $5,358,863.86. The contract incurred expenditures at a rate higher than anticipated due to an increase in requests for fire and security alarm system maintenance, inspections, testing and monitoring services for various departments due to a large number of system deficiencies, maintenance work and code violations. As a result of additional services, the maximum contract amount will be exhausted prior to the end of the contract term. Therefore, an increase to the maximum contract amount is needed to ensure that these services continue through the end of the contract term.
The scope of work requires the contractor to provide all labor, supervision, parts, materials, equipment, supervision and transportation necessary to monitor, maintain and respond to activated security and fire alarms at facilities throughout the City. Additionally, the Contractor will be required to provide 24/7 monitoring of elevator telephones, as well as monitor low temperature alarms of walk-in coolers. The Contractor is also required to perform periodic testing, repair and certification of fire alarm system.
M/WBE Subcontracting:
The contract was awarded with a 7% M/WBE participation goal. Koetter Fire Protection of Houston, LLC. is currently achieving 6.97%. The Office of Business Opportunity will continue to monitor this contract to ensure maximum M/WBE participation.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division