Subject: S36-H25561 – Approve Spending Authority for the Purchase of Infor Enterprise Asset Management Hosted Software Subscription Services and Software Maintenance Support Services for Various Departments.
Specific Explanation:
The Director of the Houston Airport System (HAS), the Chief of the Houston Police Department (HPD) and the City Purchasing Agent recommend that City Council approve the purchase of Infor Enterprise Asset Management (EAM) hosted software subscription services in the total amount not to exceed $122,302.80 for the Houston Airport System and EAM software maintenance support services in the total amount not to exceed $44,339.99 for the Houston Police Department (HPD), and that authorization be given to issue purchase orders, as necessary, to Infor Public Sector, Inc., contingent upon the City Attorney’s written approval of any related purchase order addenda and order forms. The requested spending authority is required to sustain HAS operations for an additional twelve (12) months through approximately October 9, 2016, and HPD for an additional twelve (12) months through approximately November 29, 2016. If ongoing negotiations regarding the existing Master License Agreement between the City and Infor are successfully concluded, these licenses and services may be transitioned to the amended Master Agreement.
Approval of the requested spending authority will ensure continued use of the EAM software system used to track condition of assets, preventive and corrective maintenance, and to forecast major asset replacement. The software maintenance support services for HAS and HPD includes technical support, online support, access to the support portal, remote access capabilities and access to updates, patches, and service packs.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Pay or Play Program:
The proposed contract requires compliance with the City's Pay or Play ordinances regarding health benefits for employees of City contractors. In this case, the contractor will provide benefits to eligible employees in compliance with City policy.
Attachment: M/WBE zero-percentage goal document approved by the Office of Business Opportunity.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division