Formal Bids Received for S56-S25438 - Approve various awards, as shown below, in an amount not to exceed $5,148,065.96 for fittings and appurtenances for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department of Public Works and Engineering and the City Purchasing Agent recommend that City Council approve various awards, as shown below, in an amount not to exceed $5,148,065.96 for fittings and appurtenances for the Department of Public Works and Engineering. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. These awards consist of various types and sizes of fittings, clamps, couplings, and tapping sleeves used by Department personnel to repair existing water and sewer lines and for the installation of new lines citywide.
These are price list and line item awards. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on current needs of the Departments. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three bids were received as detailed below:
CPR Services and Supplies, Inc. dba MDN Enterprises: Award on its low bid for Group I, (Smith-Blair, Inc. Clamp and Coupling Products Price List ; which includes but not limited to, clamps, couplings, bell joints, and tapping sleeves); and Group II, Line Item Nos. 3 - 10, 14, 18, 19, 24, 32 - 36 and 61 (various types and sizes of valves, restrainer kits, and bell reducers) in an amount not to exceed $4,592,569.92.
Company Sample Pricing & Line Item Total
1. CPR Services and Supplies, Inc.
dba MDN Enterprises $502,392.92
2. Ferguson Waterworks $574,599.48
3. HD Supply Waterworks, Ltd. $619,502.47
HD Supply Waterworks, Ltd.: Award on its low bid for Group II, Line Item Nos. 1, 2, 12, 13, 15 - 17, 20 - 23, 25 - 31, 37 - 60, and 62 - 67 (various types and sizes of brass pipe flanges, mechanical joint sleeves, pipe fittings, 90 degree elbows, iron cast plugs and tees) in an amount not to exceed $287,680.40.
Company Line Item Total
1. HD Supply Waterworks, Ltd. $287,680.40
2. CPR Services and Supplies, Inc.
dba MDN Enterprises $304,363.40
3. Ferguson Waterworks $312,713.58
Ferguson Waterworks: Award on its low bid for Group II, Line Item No. 11 (6" flanged gate valves) in an amount not to exceed $267,815.64.
Company Line Item Total
1. Ferguson Waterworks $267,815.64
2. CPR Services and Supplies, Inc.
dba MDN Enterprises $283,608.00
3. HD Supply Waterworks, Ltd. $355,116.00
A bid was received from The Valve Agency, Inc. but was not considered due to a material defect as previously opined by the Legal Department. Specifically, The Valve Agency, Inc. did not submit an original bid to the City Secretary for consideration.
Hire Houston First:
The proposed awards require compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston business and supports job creation. In this case, CPR Services and Supplies dba MDN Enterprises is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Attachment: M/WBE zero-percent goal document approved by the Office of Business Opportunity.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY16
|
Out Years
|
Total
|
|
Public Works and Engineering
|
$ 774,762.59
|
$4,373,303.37
|
$5,148,065.96
|