Subject: S17-E25419-A1 - Amend Council Motion 2015-0251, Passed April 15, 2015, for Emergency Energy Management and Maintenance Services for the General Services Department.
The Director of the General Services Department and the City Purchasing Agent recommend that City Council amend Council Motion No. 2015-0251, to increase the spending authority for emergency energy management and maintenance services for the General Services Department (GSD) from $1,160,316.87 to $1,491,835.98, and that authorization be given to issue automated (SAP) purchase orders to Johnson Controls, Inc. (JCI) and allow progress payments without further Council action.
On April 15, 2015, City Council approved Council Motion No. 2015-0251 spending authority (EPO amount) in an amount not to exceed $1,160,316.87 for Emergency Energy Management and Maintenance Services. Pursuant to the aforementioned Council Motion, a purchase order (4500215635-0) was issued on April 28, 2015 in the amount of $994,557.30 to JCI. Thus far, the contractor has delivered an additional $497,278.65 of required services and the City has been invoiced $331,519.11.
The scope of work requires the contractor to provide all labor, materials and supervision to perform heating, ventilation, and air conditioning maintenance and operations; electrical and lighting services; fire alarm monitoring maintenance and repair services; plumbing and maintaining the building management systems (Metasys) at all GSD facilities.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) "a procurement necessary to preserve or protect the public health and safety of the municipality's residents" of the Texas Local Government Code for exempted procurements.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division