Sole Bid Received for S59-S25074 - Approve an award to McNeilus Truck & Manufacturing in an amount not to exceed $620,400.00 for refuse body replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the City Purchasing Agent recommend that City Council approve an award to McNeilus Truck & Manufacturing on its sole bid in an amount not to exceed $620,400.00 for McNeilus refuse body replacement parts and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six (36) month term with two (2) one (1) year options. This award consists of a line item and price list for various McNeilus refuse truck and body replacement parts, which include; but are not limited to cylinders, valves, filters, bumpers, door rails, door panel protectors, seat axles, retrofit kits, idler arms, switches, joystick handles and coils. These materials will be used by the FMD to repair and maintain McNeilus refuse truck bodies citywide. This award also includes a $181,700.00 labor component for the repair of equipment that cannot be repaired by the City personnel.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Ten prospective bidders downloaded the solicitation document from SPD's e-bidding website, and one bid was received. McNeilus Truck & Manufacturing is the sole distributor and service provider for McNeilus parts for the Houston area and the surrounding counties.
M/WBE Subcontracting:
This bid was issued with a 3% goal for M/WBE participation. McNeilus Truck & Manufacturing had designated the below-named company as its certified subcontractor.
Company Type of Work Dollar Amount
5M Rope & Supply, LLC Provide Miscellaneous Hardware $18,612.00
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, McNeilus Truck & Manufacturing does not meet the requirements for HHF designation; no HHF firms were within three percent.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority:
| DEPARTMENT |
FY 2016 |
OUT YEARS |
TOTAL |
| FMD |
$125,000.00 |
$495,400.00 |
$620,400.00 |