Formal Bids Received for S06-S25462 - Approve an award to Paper Systems Incorporated in an amount not to exceed $183,426.43 for thermal paper for automated passport control kiosks for the Houston Airport System.
SPECIFIC EXPLANATION:
The Director of the Houston Airport System and the City Purchasing Agent recommend that City Council approve an award to Paper Systems Incorporated on its low bid in an amount not to exceed $183,426.43 for thermal paper for automated passport control kiosks for the Houston Airport System. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one- year options. This award consists of approximately 8,789 cartons of thermal paper to be used to support automated passport control kiosks, at George Bush Intercontinental and William P. Hobby Airports. This paper will provide thermal receipts required by the Customs Border Patrol to exit Federal Inspection processes.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Eighteen prospective bidders downloaded the solicitation document from SPD's e-bidding website, and six bids were received as outlined below:
COMPANY TOTAL AMOUNT
1. Paper Systems Incorporated $183,426.43
2. Globe Electric Supply, Inc. (Bid No. 1) $351,561.00
3. Global Industry Products $381,882.05
4. Globe Electric Supply, Inc. (Bid No. 2) $469,332.60
5. ELP Enterprises, Inc. $478,561.05
6. Printing Technologies, Inc. $560,738.20
- Due to the disparity between the bids, the Strategic Procurement Division buyer contacted the potential supplier to discuss the scope of work for this procurement. During the discussion Paper Systems Incorporated's representative stated that they manufacturer the item and its bid price includes all costs associated with supplying the item requested in the bid specifications. Based on the aforementioned, the Strategic Procurement Division and department are confident that the recommended company can provide the specified item for the price bid.
Hire Houston First:
The proposed award requires compliance with the City's "Hire Houston First" ordinance that promotes economic opportunity for Houston businesses and support job creation. The proposed contractor does not meet the requirements of Hire Houston First; no Hire Houston First firms were within three percent.
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_________________________________________
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____________________________________
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Calvin D. Wells, City Purchasing Agent
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Department Approving Authority Signature
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Finance/Strategic Procurement Division
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Attachment: M/WBE zero percent goal-document approved by the Office of Business Opportunity
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Department
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FY16
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Out Years
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Total
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Houston Airport System
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$ 31,722.40
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$ 151,704.03
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$ 183,426.43
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