Subject: S56-S25477 - Approve spending authority in an amount not to exceed $2,006,203.72 to purchase public safety and emergency preparedness equipment and services through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with U.S. Communities for various departments.
Specific Explanation:
The City Purchasing Agent recommends that City Council approve spending authority in an amount not to exceed $2,006,203.72 for a 13-month period, with two one-year options to renewal through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with U.S. Communities for the purchase of public safety and emergency preparedness equipment and related services for various departments and that authorization be given to make purchases using purchase orders or the City’s Purchasing Card, as needed, to U.S. Communities’ Lead Public Agency contractor Safeware, Inc.
The MICPA with U.S. Communities’ Lead Public Agency contractor will provide public safety and emergency preparedness equipment and related services for various departments and will significantly reduce the amount of staff time required to develop specifications and bid items. The utilization of the MICPA allows the City to leverage numerous existing U.S. governmental contracts with over 90,000 participating agencies. Moreover, the City will receive the best supplier government pricing.
A price analysis was conducted comparing current market pricing against the pricing available from the Lead Public Agency contractor through U.S. Communities, and it revealed that the contract prices through U.S. Communities, on average, are 69% lower. As a result, the City shall capitalize on significant cost savings.
The City is eligible to participate in the U.S. Communities Purchasing Alliance as set out in Section 791.011 of the Government Code and such purchases satisfy State bid laws as set out in Section 791.025 of the Government code.
Hire Houston First
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited as the departments are utilizing a Cooperative Purchasing Agreement for this purchase.
Attachment: M/WBE zero percent goal-document approved by the Office of Business Opportunity
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY16
|
Out Years
|
Total
|
|
Police
|
$318,734.57
|
$ 637,469.15
|
$ 956,203.72
|
|
Finance
|
$350,000.00
|
$ 700,000.00
|
$1,050,000.00
|
|
Grand Total
|
$668,734.57
|
$1,337,469.15
|
$2,006,203.72
|