DA-2025-0016 – Approve an ordinance authorizing a Derivative Agreement with a one-year term between the City of Houston and Sherrariums Company, in a maximum contract amount of $200,222.00 for seasonal decor design, installation, and removal services at George Bush Intercontinental Airport/Houston (IAH) and William P. Hobby Airport (HOU) through the Buy Board Purchasing Cooperative for the Houston Airport System (HAS).
SPECIFIC EXPLANATION:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve and authorize a derivative agreement with a one-year term between the City of Houston and Sherrariums Company the maximum contract amount of $200,222.00 for seasonal decor design, installation, and removal services at George Bush Intercontinental Airport/Houston (IAH) and William P. Hobby Airport (HOU) through the Buy Board Purchasing Cooperative for the Houston Airport System (HAS).
This scope of work requires the Contractor to provide complete seasonal decoration services for the Houston Airport System at George Bush Intercontinental (IAH) and William P. Hobby (HOU) Airports, including the design, furnishing, installation, maintenance, and removal of decorations. Responsibilities include supplying all labor, materials, equipment, supervision, and transportation; submitting design layouts for approval; ensuring compliance with safety codes; replacing defective items; and responding promptly to maintenance requests. Work must be performed overnight to minimize operational impact, with detailed installation plans, site protection, and cleanup required. All personnel must meet security, licensing, and identification requirements, and invoicing must follow HAS procedures.
Schedule:
· Installation Dates: Week of November 14–18, 2025
· Pickup/Removal Dates: Estimated for January 10–11, 2026, or the week of January 21, 2026, and beyond, as coordinated with HAS operations.
Multiple airport locations:
- IAH: Terminals A, D, E / ICP, and Skyway Stations
- HOU: Baggage Claim, Ticketing, Concourse Gates, Connectors, and other key public areas
Color Themes:
- IAH Terminal A: Forest Green, Silver, Gold
- IAH Terminal D: Copper, Silver, Gold
- Terminal E / Skyway: Green, Silver, Gold (some red/white/blue accents)
- HOU: Silver, Gold
Décor Types:
- Trees: Ornament, Luminous, Sapin Astral, Ladoga, Stylized Wreaths
- Garlands: Column cuffs, horizontal swag, gate signage garlands
- Column Décor: Single/triple arm sconces, decorated sprays
- Wreaths: Station A 48" wreaths, connector area wreaths
Installation/Removal:
- All areas include labor, hardware, and possible equipment (scissor lifts) for installation and takedown.
This service will enhance passenger experience and overall airport atmosphere by creating a welcoming, festive environment during the 2025 holiday season. Professionally designed and installed decorations reflect positively on the City of Houston and Houston Airport System’s brand, improve customer satisfaction, and support HAS’s goal of providing world-class travel experience.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
M/WBE Participation:
The derivative agreement was assigned a specific goal-oriented MWBE goal of 5% MWBE participation level. Sherrariums Company submitted a Good Faith Effort to the Office of Business Opportunity, which was approved for a 0% MWBE goal.
Pay or Play Program:
This procurement is exempt from the City’s ‘Pay or Play’ Program because the department is utilizing a purchasing cooperative for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2026 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
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Department Approval Authority Signature
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