Emergency Purchase Order (S19-SR1709709237) – Approve the emergency purchase of runway grinding and grooving services at George Bush Intercontinental Airport/Houston (IAH) in the amount not to exceed $9,000,000.00 from Emery Sapp & Sons, Inc. for the Houston Airport System (HAS).
Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve the emergency purchase of runway grinding and grooving services at George Bush Intercontinental Airport/Houston (IAH) from Emery Sapp & Sons, Inc. in the total amount not to exceed $9,000,000.00, and that authorization be given to issue purchase orders for the Houston Airport System. An ordinance appropriating these funds from the Airports Improvement Fund will be brought to City Council under a separate action.
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Secretary of State Filing Date:
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City Registration Date:
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June 19th, 2013
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March 10, 2025
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The Director of the Houston Airport System and the Chief Procurement Officer issued an emergency purchase order to Emery Sapp & Sons, Inc. on March 25, 2025. The scope of work requires the contractor to provide all labor, personnel, supervision, management, materials, supplies, tools, equipment, incidentals, transportation, and insurance for diamond grinding the full length of Runway 8R/26L at IAH and re-establishing runway grooving per FAA standards. In addition, the contractor shall be responsible for removing and reinstalling runway lighting, re-establishing all runway joints and striping, and all work associated with the runway closure.
Airport runway friction is measured by Continuous Friction Measuring Equipment (CFME) is performed on a routine basis. The FAA established maintenance guidelines based on the results of the friction testing as shown in Advisory Circular (AC) 150/5320-12C. Friction values are classified into three levels, each with corresponding recommended actions. The results of regularly scheduled friction measurements at IAH prompted the use of a third-party consultant to evaluate all runways at IAH. The third-party consultant report stated IAH should initiate plans to correct pavement texture within one year on Runway 8R/26L in alignment with FAA maintenance guidelines. An Emergency Purchase Order is requested to meet the time-sensitive nature of the necessary runway maintenance based on FAA guidelines.
IAH Runway 8R/26L surface friction must be improved in alignment with FAA AC 150/5320-12C to ensure continued operations are viable. The evaluation report indicates that the runway pavement is below the maintenance level, requiring diamond grinding and grooving work within a one-year timeframe. Without necessary maintenance within the timeframe detailed in the FAA AC and third-party report, the pavement will continue to degrade to a level below the minimum threshold, rendering it inoperable.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, " which provides a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
No significant Fiscal Operating impact is anticipated as a result of this project.
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Jedediah Greenfield, Houston Airport System
Chief Procurement Officer
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
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Department
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FY26
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Out-Years
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Total Amount
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Houston Airport System
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$9,000,000.00
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$0.00
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$9,000,000.00
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